Article 2, Part 4 - University Property and Facilities—In General

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§ 2-402 Library Regulations

The University Library exists primarily to provide intellectual and physical access to information and services that support the university’s educational mission. To provide physical access, the Library circulates library materials to the faculty, staff and student body of the University. The privilege of borrowing materials for use outside the Library is accorded to all faculty, staff, students, and other persons accredited by the Library. The use of licensed electronic resources is accorded to all current university faculty, staff, and students.

  1. Use of Library Materials
    1. Most library materials may be borrowed for home use and renewed to extend the loan. Loan periods vary from a few days to several weeks, however, most materials have a loan period of between 4 weeks (undergraduate students) and 16 weeks (graduate students). Renewing materials will generally extend the loan from the date of the renewal, by a period of time similar to that of the original loan. All such materials are subject to recall at any time, and all Library users are fined for failing to return a recalled item on time. Reference books, items reserved for classes, and periodicals are generally not allowed out of the library.
    2. Any student who steals or mutilates library materials will be subject to university discipline.
    3. Electronic resources made available by the Library to students are for activities that support the university's educational mission. The Library's ability to provide access, authorize use, and permit reproduction of licensed resources is governed by contractual license agreements and U.S. Copyright Law. These license agreements are negotiated between the Board of Trustees of the University of Illinois and publishers or third party brokers. These legally binding contracts allow students to access these resources for non-commercial, educational, scholarly and research purposes. Students using of library-licensed resources must comply with the terms of agreements and be aware that publishers may monitor use of electronic resources to ensure that the terms of their licensing agreements are enforced. Breach of license may lead a publisher/vendor to turn off the University's access without warning. Consequently, the Library works closely with contractual partners and the Campus' Chief Information Officer to resolve issues surrounding questionable use as they arise.
    4. Any students who misuse commercially licensed electronic resources may be referred to appropriate campus disciplinary bodies and have on and off-campus access privileges suspended.
    5. A student ID card serves as a library card and may be used in the University Libraries of all three campuses or any Consortium of Academic and Research Libraries in Illinois (CARLI)-member school.
    6. Students have access to the main stacks upon presentation and validation of their current ID card. Any student may request to have materials paged for them.
    7. Some material, due to its condition, scarcity, or value, may be restricted to building use only.
    8. Some library locations may require students to show identification, register, and/or check bags and coats before using library materials.
  2. Charges (subject to change without notice)
    1. Library materials, with the exception of special items, can be returned to any library drop box on campus. Special items, such as fragile items, media materials, loanable technology, reserves, and other short-term loans, must be returned to the departmental library from which they were borrowed. Interlibrary loan materials must be returned to the central circulation desk at the entrance to the main stacks in the Main Library.
    2. Most library materials are not subject to overdue fines, except heavily-used materials such as reserves, recalled material, media, loanable technology and building-use only materials. Items not returned by the time indicated in the library’s database are subject to a late charge. Library fines are subject to change without notice.
    3. The date recorded in the library’s database is the official record of the time when an item must be returned to the Library. Overdue notices are sent as a courtesy only, and failure to receive one is not a reason for cancellation or reduction of late charges.
    4. Special items, such as fragile items, media materials, loanable technology, reserves, and other short-term loans may also be subject to late charges if kept past the time due. These charges may vary from one library to another, depending on the item or the library location.
    5. Materials recalled for another library user or for reserve purposes may have a reduced loan period; the revised due date is the effective one. All patrons will be fined if a recalled item is not returned by the date specified in the recall notice. A patron will be billed a lost-book charge if the book is not returned when a recall notice is issued.
    6. The loss of any item should be reported immediately to the library from which it was borrowed. Any lost library materials that have become overdue are subject to late charges until personally reported lost. If the item cannot be recovered by the borrower within a reasonable length of time, the borrower will be charged the cost of replacing the material.
    7. Special collections are subject to different regulations and policies.
  3. Collection of Library Charges All library charges for overdue and lost materials are forwarded to University Student Financial Services & Cashier Operations (USFSCO) for collection. Students wishing to appeal charges for overdue and lost materials may contact the Library Billing Office.
  4. Use of Library Premises The Library provides students with an environment conducive to teaching, learning, research, study, and to the conduct of University business. Students using the Library are expected to act responsibly, appropriately, and courteously in order to preserve the Library's environment, facilities, and collections as described in the Patron Conduct Policy:

    Students who violate any of these policies, or any other policies of the University of Illinois at Urbana-Champaign, may lose their privileges to use the Library, be subject to university-imposed discipline, and/or be subject to criminal prosecution or other legal action, as appropriate.