Part 1. Grades and Grading System
§ 3-104 Other Grade Symbols in Use
Other symbols in use, which are not included in computation of averages, are:
AU Audit; indicates attendance as a visitor only.
NR Not reported.
NV Not valid.
FF Used only in courses taken under the pass/fail grading option from Spring 1968 through Fall 1974. A minimum of D was required for passing.
W Approved withdrawal without credit.
I Incomplete. Approved extension of time to complete the final examination or other requirements of the course. Applies to both undergraduate and graduate students. (Entitles the student to an examination later without fee, or to additional time to complete other requirements of the course. The final grade must be reported on the Supplemental Grade Report Form.)
Only the dean of the student’s college may authorize such extension of time in individual cases. A grade of “incomplete” that is not removed by the end of the first eight weeks of instruction in the next semester in which the student is enrolled on the Urbana-Champaign campus becomes the grade of F. (Consult the online Class Schedule for the exact date.) If the student receiving the incomplete grade does not reenroll on the Urbana-Champaign campus, the incomplete grade, if not removed, becomes an F after one calendar year. With the approval of the dean of his or her college, the student who has not made up an “incomplete” examination may be withdrawn from the course retroactively, provided such withdrawal is completed before the grade of “incomplete” automatically becomes a grade of F. In exceptional cases, a student who, because of absence for active military service, physical disability, or other sufficient cause, is unable to comply with the rule by removing the I grade within the specified time may be granted a limited extension by the dean of his or her college. A student whose status cannot be determined because of “incomplete” grades may register again only with the approval of the dean of his or her college. (See §§ 3‑313 and 3‑201.)
The instructor may authorize such extension of time for a graduate student regardless of the level of the course. A grade of “incomplete” must be replaced by a permanent grade no later than Reading Day of the next semester in which the student is registered or it automatically becomes a grade of F. If the student does not enroll the following semester in a graded course, the incomplete grade becomes a grade of F after one year. Incomplete grades earned in the spring semester will not be converted to a grade of F until the end of the following fall semester, whether or not the student registers for the summer term. Reasonable extensions of time are granted by the Graduate College for justifiable reasons.
CR Credit earned. To be used only in courses taken under the credit-no credit grading option. Instructors report the usual letter grades. Any grade of C- or better will automatically be converted to CR. Prior to spring semester 1975, CR was assigned for course work taken through the Study Abroad Program with a grade of D or better.
NC No credit earned. To be used only in courses taken under the credit-no credit grading option. Instructors report the usual letter grades. A letter grade of D+ or lower or a grade of ABS will automatically be converted to NC.
DFR Grade temporarily deferred. To be used only in those thesis, research, and special problems courses extending over more than one semester that are taken by graduate students as preparation for the thesis and by undergraduate students in satisfaction of the requirements for graduation with honors, and in other approved courses that extend over more than one semester.
Requests for approval to use the DFR grade in courses that extend over more than one semester, which therefore require postponement of the final grade report, must be submitted in writing by the executive officer of the department offering the courses to the dean of the college for concurrence. A copy of the approval will be sent to the Office of the Registrar, which maintains a list of all courses approved for the DFR grade.
Graduate students: The symbol DFR in courses other than thesis (499/599) must be converted to a permanent grade no later than the end of the next semester in which the student is registered. If no grade change is submitted within that period, the DFR will be converted as follows: for letter graded courses to an F, for courses graded Satisfactory/Unsatisfactory to a U, and for courses taken on Credit/No Credit basis to an NC. The DFR symbol for thesis courses (499/599) stands indefinitely until a Supplemental Grade Report Form is submitted by the adviser at the completion (successful or unsuccessful) of the thesis.
Satisfactory and Unsatisfactory are to be used only as final grades in graduate thesis research courses, in graduate and undergraduate courses given for zero credit, and in other courses that have been specifically approved by the head or chairperson of the department concerned, with concurrence of the college dean. A current list of courses that have received such approval is maintained in the Office of the Registrar. The fact that a particular course or a section of a course will be offered on the S/U basis must be clearly announced in the Class Schedule along with other pertinent course or section information.
PS Used for test-based credit (proficiency or special exam). A minimum grade of “C-” is required.