Student code 2016-2017
Changes from the 2015-2016 Student Code
The following are those Sections from the 2015-2016 Student Code that had changes made to them for the 2016-2017 Student Code. The text in blue is what's new or different for 2016-2017.
§ 2-403 Smoke-Free Campus Policy
(2) “Campus Property” means any property owned, leased, occupied, operated or otherwise controlled by the University of Illinois, including but not limited to academic and auxiliary buildings, classrooms, laboratories, residences, residence halls, elevators, stairwells, restrooms, roofs, meeting rooms, hallways, lobbies and other common areas, hotel rooms and conference facilities, grounds, athletic complexes and facilities, exterior open spaces, shuttle buses, shuttle bus stops, university-owned parking garages and lots, driveways, loading docks, university-owned streets, sidewalks and walkways, and as set forth on the Smoke-Free Campus map, which is available at http://go.illinois.edu/smokefree. For purposes of this policy, “Campus Property” does not include enclosed campus laboratories, not open to the public, where the activity of smoking is exclusively conducted for the purpose of medical or scientific, health-related research, and the appropriate campus research oversight body has approved the inclusion of smoking in the program pursuant to the applicable procedures for such medical or scientific, health-related research program.
(e) An individual may inform someone Smoking on Campus Property of this policy and request that the smoker comply with the policy. To report non-compliant individuals, please call (217) 333-8911 to inform the University of Illinois Police Department.
Noncompliant individuals who are perceived as threatening or violent may be referred to the Division of Public Safety. Individuals may also report policy violations through the reporting procedures on the Smoke-Free Campus website, available at http://go.illinois.edu/smokefree.
(f) Individuals found to be noncompliant with this policy will be subject to existing campus disciplinary measures:
(1) For students, such noncompliance will be referred to the Office for Student Conflict Resolution.
(2) For employees, such noncompliance will be referred to the employee’s supervisor, Academic Human Resources or Staff Human Resources, as applicable.
(3) For contractors and subcontractors, such noncompliance will be referred to the campus unit responsible for monitoring performance of the applicable contract.
(4) Visitors and members of the public who refuse to comply with this policy may be asked to leave campus.
(f)Individuals found to be noncompliant with this policy will be subject to a system of fines, sanctions, and an appeals process as set forth on the Smoke-Free Campus website.
§2-602 Automobiles (c)(4)
(4) Students may purchase permits to park and/or store their automobiles in Lot F‑23, located on Florida Avenue west of Lincoln Avenue; Lot E‑14, located on the southwest corner of First Street and Kirby Avenue, and parking deck B04, located on University Avenue between Goodwin and Mathews. Parking in these three lots is available twenty-four hours per day. Application must be made to the Facilities and Services Parking Department prior to parking in these lots.
PART 3. REGISTERED ORGANIZATIONS AND ORGANIZATION FUND
§ 2-305 University Credit Policies
Credit policies for Registered Organizations and Registered Student Organizations are established by the Office of Business and Financial Services. Individuals incurring debts to the University in the name of a Registered Organization and Registered Student Organization shall be held personally responsible for payment should the organization lack funds in its account or refuse to accept the responsibility for the debt. To the extent that University facilities are available to and used by Registered Organizations and Registered Student Organizations, the University will, in connection with the respective costs, extend thirty days credit to these organizations. Credit will not be extended to organizations that have accounts with the University over thirty days past due. University credit will not be given to any organization that consistently permits its account to become delinquent (over thirty days past due). No disbursements will be permitted from a Registered Organization and Registered Student Organization’s account that is delinquent.
§ 2-306 Alcoholic Beverages Policies
(a) As stated in § 1-306(c), all University of Illinois at Urbana-Champaign students, Registered Organizations and Registered Student Organizations are subject to the alcoholic beverages policies stated in §§ 1-306 to 1-308. Both individual students and Registered Organizations and Registered Student Organizations may be subject to disciplinary action for violations of these policies (See § 1-301(d)). In addition, the following regulations apply to Registered Organizations and Registered Student Organizations.
(b) Registered Organizations and Registered Student Organizations events supported in part by alcoholic beverage distributors, manufacturers, and retailers must be conducted in compliance with procedures and guidelines available from the Illini Union Office of Registered Organizations.
(c) Consistent with § 2-406(a), in promoting sponsored programs, a Registered Organization and Registered Student Organization may not use materials that: (1) advertise the availability of alcohol, or (2) contain information associated with solicitation for profit (for example, coupons, discounts, or commercial advertisements).
(d) Events involving the use of alcohol at Registered Organization and Registered Student Organization sponsored programs should subscribe to the philosophy of responsible and legal use of the beverages. Functions with alcohol should neither encourage any form of alcohol abuse nor place emphasis on quantity and frequency of use.
(e) A Registered Organization and Registered Student Organization may not use University resources to advertise or promote any event, the sole or primary purpose of which is the illegal consumption or overconsumption of alcohol. Such events include, but are not limited to, “bar crawls” and “happy hours.” If an event is challenged by the Illini Union Office of Registered Organizations as a violation of this subsection, the burden is on the Registered Organization or Registered Student Organization to prove that its sole or primary purpose was conduct other than the illegal consumption or overconsumption of alcohol.
§ 2-307 Organization Fund
(a) An Organization Fund shall be the administrative responsibility of the Vice Chancellor for Student Affairs, operated under the supervision of the campus Office of Business and Financial Services.
(b) The purpose of the fund shall be to ensure protection of the interests of the state and University in the use of its facilities and to offer a service to organizations.
(c) Regulations regarding financial operation of the fund and payments to be made to it are included in § 2‑306.
§ 2-308 Organization Fund—Purpose
The financial system of the Organization Fund is operated by the Office of Business and Financial Services, acting for the comptroller of the Board of Trustees, under the authority of the Board of Trustees, without liability of the University, in order to: (1) provide a depository for the safekeeping of Registered Organizations’ and Registered Student Organizations funds, (2) consolidate and coordinate financial accounts of various organizations, (3) secure uniformity in accounting procedures and records, (4) maintain continuity of records of business officers and their successors, (5) aid organizations in keeping their activities on a sound financial basis, (6) ensure protection of interests of the state and the University in the use of its facilities, and (7) offer a service to organizations.
§ 2-309 Organization Fund—Status
(a) Under the authority of article II, section 3e, of the General Rules Concerning University Organization and Procedure, the “Vice President for Business and Finance is permitted to act as treasurer of student and other organizations affiliated with the University but in so doing shall not act on behalf of the University or as a University officer or employee, and shall not thereby create any liability on the part of the Board of Trustees of the University of Illinois. In all cases, the accounts of these organizations shall be kept separate from the University accounts and the funds of such organizations shall be kept apart from University funds.”
(b) The Organization Fund (successor to the Student Organization Fund established in 1923) has been established to handle the accounts of all Registered Organizations and Registered Student Organizations at the Urbana-Champaign campus of the University of Illinois. Consistent with the understanding that all University facilities, premises, and services hereinafter referred to as University facilities are held in trust for the benefit of the people of Illinois, the philosophy for the regulations and procedures that follow is based on the principle that the use of all income or receipts of organizations resulting from the use of University facilities will be consistent with the rules and regulations applying to all University funds.
§ 2-310 Organization Fund—Scope
(a) All funds received by a Registered Organization and Registered Student Organization that are initially collected by the University, or received from, or directly or indirectly through, a University-related or Registered Organization or Registered Student Organization, or generated in any way through the use of University facilities, are required to be deposited in the Organization Fund. Other funds, received by a Registered Organization or Registered Student Organization and derived without the use of University facilities, including the collection of dues from the organization’s own members, may at the option of the Registered Organization or Registered Student Organization be deposited in the Organization Fund, but if so deposited will be subject to the same rules, regulations, and policies governing mandatory deposits.
(b) The phrase “collected by the University” includes, unless otherwise specifically provided, here or elsewhere, student fees or other fees, and similar items the University assists in imposing or collecting for ultimate receipt by a Registered Organization or Registered Student Organization. The phrase “received from, or directly or indirectly through, a University-related Registered Organization and/or Registered Student Organization” includes funds transferred from one University-related or Registered Organization or Registered Student Organization to another. The phrase “generated in any way through the use of University facilities” excludes the collection of dues from the Registered Organization or Registered Student Organizations’ own members and includes, but is not limited to, funds from (1) admission charges, ticket sales, registration fees, or any other money collected in connection with talks, lectures, entertainment, cultural, or other events on the campus, (2) receipts from the rental or sale of services or products on the campus, and (3) voluntary contributions or the proceeds of solicitations made on campus.
(c) Any organization that feels that its activity does not fall within this section may request a determination by the Organization Fund Advisory Board, which shall file a report and make a recommendation to the Chancellor or the Chancellor’s designee, whose decision shall be final.
(d) Services of the Organization Fund may be offered to campus boards and University-related organizations with the approval of the director of the Office of Registered Organizations and the Vice-President for Business and Finance. Other organizations may be offered the services of the Organization Fund with the approval of the Chancellor. All references in § 2-310 of this rule applying to registered organizations apply to all other organizations participating in the Organization Fund.
(e) The Illini Union Office of Registered Organizations shall have primary responsibility for proper disbursement of all funds from the Organization Fund, subject to review by the Office of Business and Financial Services. Individuals handling funds on behalf of an organization project utilizing University facilities shall be held personally accountable for such funds.
§ 2-311 Organization Fund—Administration
(a) The comptroller or a designee shall serve as treasurer of the Organization Fund.
(b) The Vice Chancellor for Student Affairs or a designee shall serve as secretary of the Organization Fund.
(c) The operation of the Organization Fund shall be under the direct supervision of the Illini Union Office of Registered Organizations and the Office of Business and Financial Services.
(d) Disbursement checks must be cosigned by the treasurer and the secretary of the Organization Fund, or their designees.
(e) The treasurer of the Organization Fund shall select a depository bank and may invest, when advisable, the cash balance of the Organization Fund over and above a working balance in any of those securities or investments in which the treasurer may—as provided under Illinois law—invest trust funds. Income from such investments, plus a service fee if necessary, shall be used to cover the direct expense of the fund operation including voucher forms, receipt books, handbooks, printing, mailings, and other direct costs incurred in maintaining the Organization Fund. Income to the Organization Fund not needed for its operating expenses shall be placed in a separate account designated as the Surplus Distribution Account within the Organization Fund. Up to one half of such income shall be allocated by the Organization Fund Advisory Board for the purchase of equipment or improvements to benefit Registered Organizations and Registered Student Organizations; such expenditure(s) must be approved by a majority vote of treasurers present at the Annual Treasurers Meeting (see § 2-317). The remaining income shall be distributed annually pro rata to participating organizations based on the balances in the accounts that contributed to the general investment income receipts. Should such expenditure(s) not be approved at the Annual Treasurers Meeting, the total of all such income shall be distributed annually pro rata to participating organizations based on the balances in the accounts that contributed to the general investment income receipts. Should quorum not be met, all funds in the Surplus Distribution Account will be retained within the Organization Fund and will be available the following fiscal year.
(f) Excess funds not currently needed by Registered Organizations and Registered Student Organizations may be separately invested by Registered Organizations and Registered Student Organizations through the treasurer of the Organization Fund, and such securities shall be held in the Office of Business and Financial Services according to appropriate policies and procedures of that office.
(g) University Accounting and Financial Reporting of the Office of Business and Financial Services shall maintain an account or accounts as desired by each Registered Organization and Registered Student Organization, shall be responsible for recording all deposits and disbursements. Registered Organization and Registered Student Organizations treasurers may request their current balance at any time form the Illini Union Registered Organizations Office.
(h) The financial records, related documents, and accounts will be subject to audit by the University auditor.
§ 2-312 Purposes for Which Organization Funds May Be Used
(a) The determination of the ways in which Registered Organization and Registered Student Organization funds are expended is largely the responsibility of the members of the Registered Organization and Registered Student Organization, subject to the general policies and procedures established by the Office of Business and Financial Services, which acts in the name of the comptroller. While it is not possible to list all of the expenditure regulations, the items outlined below are listed to present the thrust of the regulations, and no attempt has been made to foresee all potential types of expenditures that may be requested. Therefore, authority to approve all expenditures remains with the Illini Union Office of Registered Organizations and the Office of Business and Financial Services. Expenditures from the Organization Fund must be for a lawful purpose and, in general, must:
(1) be for payment for services rendered, or for material received,
(2) be related to the educational goals and objectives of the University,
(3) not accrue or inure to the benefit of an individual or individuals, except as payment for services rendered,
(4) not be for the purchase of alcoholic beverages, or to enable or facilitate by any means the purchase of alcoholic beverages by any person,
(5) not be for the purchase of weapons (as defined in § 1-309(b)), or to enable or facilitate by any means the purchase of weapons by any person, and
(6) not be for the purchase of materials by, through, or from the University for resale to others.
(b) Requests for travel reimbursements must be for actual and necessary costs.
(c) All tax and legal matters relating to organization activities are the sole responsibility of the Registered Organization and Registered Student Organizations. Registered Organizations and Registered Student Organizations are not authorized to use the University’s Employer Identification Number (EIN) or tax-exempt status. Funds deposited in the Organization Fund may not be used for donations to, gifts to, or support of charitable organizations, except with the special approval of the Chancellor. Currently, the Illini Union Office of Registered Organizations approves and supervises contributions to recognized charitable organizations.
(d) Funds may be transferred to another account within the Organization Fund provided that such transfer does not violate any University statutes or policies or this Code and does not provide the recipient organization with funds obtained in a manner otherwise prohibited to the recipient organization.
§ 2-313 Procedures for Organization Fund Operations
(a) Access to Funds—All vouchers for withdrawal of funds from a Registered Organization or Registered Student Organization’s account must be signed by an authorized account treasurer. Registered Organizations and Registered Student Organization account treasurers must be registered students, faculty, or staff members.
(b) There is no need for a bond to ensure honest performance by treasurers of Registered Organization or Registered Student Organizations as each voucher processed is approved by the Illini Union Office of Registered Organizations and the treasurer of the Organization Fund for compliance with University rules and regulations.
(c) Deposits—Organizations’ account treasurer(s) shall deposit applicable funds with the Student Financial Services and Cashier Operations of the Office of Business and Financial Services, which will issue deposit slips showing the source of money deposited for entry in the Registered Organizations’ or Registered Student Organizations’ records.
(d) Disbursements—Registered Organizations and Registered Student Organizations’ account treasurer(s) will be given access to blank vouchers forms by the Illini Union Office of Registered Organizations, which they must use to request payments on properly approved bills against the organizations. These vouchers shall be completed and presented with an accompanying invoice or receipt to the Illini Union Office of Registered Organizations. That office shall (1) confirm the organization is registered and in good financial standing; (2) verify the signature; (3) make the initial approval consistent with the operations and finances of the Registered Organization and Registered Student Organization, and the general policies and procedures of the Organization Fund, and (4) send it to University Accounting and Financial Reporting for final review and approval, including verification of the secretary’s signature by the treasurer of the Organization Fund; and transmittal to University Payables for processing and generation of the check. All checks will be mailed by the University and require up to five University business days for processing. Vouchers under $1 will not be processed.
(e) Petty Cash—During the year, Registered Organizations and Registered Student Organizations’ account treasurers may draw vouchers upon available funds of their respective organizations for the purpose of setting up petty cash funds for minor expenses. These funds may be administered by the Registered Organization and Registered Student Organization’s account treasurer(s), but must be accounted for with appropriate receipts to the Illini Union Office of Registered Organizations. Failure to do so will result organization losing access to privileges until the funds can be accounted for.
(f) Account Treasurer’s Handbook—The Illini Union Office of Registered Organizations shall provide officers with access to a handbook outlining processes of operation that they will be expected to follow.
(g) Account Treasurer’s Handbook—The Office of Registered Organizations shall publish a handbook for financial officers.
§ 2-314 Withdrawal of Organization Fund Privileges A Registered Organization or Registered Student Organization participating in the Organization Fund that does not follow the rules or regulations regarding the Organization Fund may have its Organization Fund privileges withdrawn by the appropriate University authority. Except for nonpayment of accounts, as provided under § 2-312, the actions taken by the secretary of the Organization Fund may include a warning, a probation for a specified time, a suspension of right to use the Organization Fund for a specified time, or a revocation of right to use the Organization Fund, including in the latter instances the right to receive funds as provided in this Code. Any such actions may be appealed by the affected Registered Organization or Registered Student Organization to the Organization Fund Advisory Board, which shall file a report and make a recommendation to the Chancellor or the Chancellor’s designee, whose decision shall be final.
§ 2-315 Dormant Accounts
Any account in the Organization Fund assigned to an organization that does not re-register for a period of at least four years will be closed. Any funds in the account at the time of closure will be transferred to the Organization Fund Administrative Account. Each year, the income generated from the Administrative Account (as stated in § 2‑309(e)) shall be used to help cover the direct expense of the fund operation. Excess interest will be retained in the Administrative Account.
Should such an organization then re-register after its account has been closed, it may petition the Organization Fund Advisory Board to have its funds re-established.
§ 2‑316 Organization Fund—Advisory Board
The Organization Fund Advisory Board shall meet each year under these rules:
(a) The membership shall include the following:
(1) the comptroller or the comptroller’s designee, who shall serve as treasurer of the Organization Fund Advisory Board, without vote
(2) the Vice Chancellor for Student Affairs or the Vice Chancellor’s designee, who shall serve as secretary of the Organization Fund Advisory Board, without vote
(3) two faculty or staff, appointed by the Chancellor or the Chancellor’s designee
(4) five students, selected from nominations submitted by the Organization Fund voting membership at the Treasurers Meeting, according to § 2‑317.
(b) Terms of voting members shall be one year with vacancies filled via appointment by the Vice Chancellor for Student Affairs or a designee.
(c) A chairperson of the Organization Fund Advisory Board shall be elected annually from and by the ten voting members.
(d) The Organization Fund Advisory Board shall establish bylaws that provide the procedures and methods of operation of the board. These bylaws, and amendments thereof, shall be subject to the approval of the Vice Chancellor for Student Affairs.
§ 2-317 Functions of the Organization Fund Advisory Board
The Organization Fund Advisory Board’s functions include the following:
(a) develop policies and rules of practice regarding the allocation of funds in the surplus distribution account to Registered Organizations and Registered Student Organizations as described in § 2-309(e), subject to section VIII-1 of the Campus Administrative Manual and this Code,
(b) hear appeals by Registered Organizations and Registered Student Organizations that have had actions taken against them and make recommendations to the Chancellor or the Chancellor’s designee, whose decision shall be final,
(c) distribute an annual report of its activities to all Registered Organizations and Registered Student Organizations with accounts in the Organization Fund,
(d) advise the appropriate University or campus official(s) on all aspects of the Organization Fund.
§ 2-318 Annual Meetings
(a) Officially accredited representatives of all authorized organizations operating through the Organization Fund shall receive a call to vote once each year at the call of the secretary of the Organization Fund Advisory Board, who shall serve as coordinator of the meetings;
(b) The treasurer of each Registered Organization and Registered Student Organization that operates in the Organization that is in good standing and whose accounts have positive balance at the time of the vote, will have one vote (regardless of the number of its accounts) one person may not represent more than one organization, and one organization may not have more than one vote regardless of the number of its accounts.
(c) As part of the call to vote, the representatives, will:
(1) receive reports of the Organization Fund Advisory Board and of the treasurer, and
(2) vote on the expenditure proposal brought forth by the Organization Fund Advisory Board according to § 2-309(e), and
(3) vote on nominees for the student membership of the Organization Fund Advisory Board, and (4) transact such other business as the Organization Fund Advisory Board, or any organization through its accredited representative, may bring before the meeting.
(d) A quorum consists of accredited representatives of at least 10 percent or 60, whichever is smaller, of those organizations that operate in the Organization Fund that are in good standing and whose accounts have positive balances at the time of the meeting. Should a quorum not be met, all funds in the Surplus Distribution Account will be retained within the Organization Fund and will be available the following fiscal year and student appointments to the Organization Fund Advisory Board will be made by the Vice Chancellor for Student Affairs or the Vice Chancellor’s designee.
§ 2-303 Requirements for Registration for Registered Organizations and Registered Student Organizations
(a) To register with the University, organizations must annually file for registration status with the Illini Union Office of Registered Organizations. To qualify for registration, the organization must meet the following requirements:
(1) The name of the organization must not be preceded by “University of Illinois,” “Illinois,” or any abbreviation thereof. The title “at the University of Illinois at Urbana-Champaign,” “at Illinois,” or any abbreviation thereof, may follow the organization’s particular name. Illini and Illinois may be used in the organization’s name. This includes both how the organization is registered and how the organization refers to itself, or in any other way that the organization presents itself.
(2) The organization must identify name(s) of the member(s) of the organization who shall be called “authorized agent(s).”
(3) The organization must provide contact address(es) and telephone number(s) for the organization’s authorized agent(s) for inquiries and correspondence concerning the organization.
(4) The organization must provide a statement executed by the authorized agent(s) for the organization that includes the following:
(A) that the authorized agent(s) are authorized to act on behalf of the organization in its relations with the University.
(B) the names, contact information and University Identification Numbers (UIN) of the officers of the organization, and a designation of which officers perform the duties of president and treasurer.
(C) that Registered Organization membership is restricted to emeritus/a faculty, faculty, staff, and their spouses/partners. Only emeritus/a faculty and currently appointed faculty and staff may serve as officers and authorized agents. Such an organization is not eligible for funding allocations from the Student Organization Resource Fee (SORF) (§ 3-505(i)); or
(D) that Registered Student Organization membership is comprised with a majority of student members, and that student membership is restricted to currently enrolled students at the Urbana-Champaign campus and their spouses/partners. Currently appointed faculty/staff and their spouses/partners also may be members. Only currently enrolled students or currently appointed faculty/staff may serve as officers and authorized agents. Such organizations are eligible for funding allocations from the Student Organization Resource Fee (SORF) (§ 3-505(i)).
(E) that neither the organization nor its members shall discriminate on any basis prohibited by § 1-108(b).
(F) whether the organization is incorporated, and if so, in what jurisdiction.
(G) that the organization will make available, to any interested party who makes a request to the organization’s officers, if any, or authorized agent(s), its constitutions, bylaws, rules, and statements of purpose, and articles of incorporation, if such documents exist.
(H) that the organization agrees to abide by the regulations governing Registered Organizations and Registered Student Organization. (§§ 2‑301 through 2‑318 and §§ 2‑501 through 2‑512.)
(I) that the purpose of the organization does not violate any laws or University policies or regulations.
(b) Each Registered Organization and Registered Student Organization must re-register with the Illini Union Registered Organization Office as part of the annual re-registration period that takes place April 1 – September 30. Filing for re-registration includes completing all requirements of registration by the established deadline.
(c) As provided in § 2‑506, Registered Organizations and Registered Student Organizations must obtain “event approval” from the Illini Union Office of Registered Organizations for all income-generating projects or events involving the use of University facilities, setting the time, place, and date thereof, and must follow the Ticket Policy published by the Illini Union Office of Registered Organizations in accordance with the policies and procedures of the Office of Business and Financial Services for events held in University facilities. University Housing reviews space requests for events held in University residence hall facilities pursuant to University Housing procedures.
(d) Registered Organizations and Registered Student Organizations are independent and autonomous from the University and are responsible for managing their own affairs. Registered Organizations and Registered Student Organizations are not affiliated with the University, nor are they units or agents of the University, and they shall not represent themselves as such. Events and activities conducted by Registered Organizations and Registered Student Organizations shall not be considered University-sponsored.
Except as provided in § 2-303(a)(1), Registered Organizations and Registered Student Organizations shall not be permitted to use the name University of Illinois, any abbreviations thereof, or any symbol identified with the University or to conduct its affairs in such a manner as to imply that the organization is an official agency or part of the University. This includes uses in promotional materials, clothing and/or website/electronic media.
(e) Each Registered Organization and Registered Student Organization shall be required to include in its articles of incorporation/association, bylaws, or constitution and any contracts or agreements the organization enters with others, a provision clearly stating that the organization is not an official agency or a part of the University and that the University is not liable or otherwise responsible for any acts, omissions, or liabilities of the organization.
§ 3-505 Fee Assessments
(h) Student Initiated Fees – All Student Initiated Fees (1-10) listed below were implemented as referenda questions approved by the students during the student election process. Upon approval each Student Initiated fee was approved by the University of Illinois Board of Trustees. Similarly, a student referendum affirmed the role of the Student Fee Advisory Committee (SFAC) to provide recommendations to the Chancellor regarding the dollar amount of each Student Initiated Fee. The SFAC review process will at least follow the rotation schedule below. Continuation of an existing fee will be reaffirmed by student vote as per the rotation schedule below. A new Student Initiated Fee may be established upon affirmation of a student body vote. The following fees will be reviewed at least every four years in the following order: Year 1-Krannert Center Fee, Collegiate Readership Fee; Year 2-Cleaner Energy Technologies Fee, Sustainable Campus Environment Fee, and Legacy of Service and Learning Scholarship Fee; Year 3-Cultural Programming Fee and Students for Equal Access to Learning Fee; Year 4- Student Organization Resource Fee, Study Abroad and Travel Scholarship Fee, and Media Fee. All Student Initiated Fees shall be reviewed by the Student Body via student referendum no less than once every four years.
(4) Krannert Center Fee
A fee to support productions at the Krannert Center for the Performing Arts (KCPA). This fee shall be reviewed by the Student Body via student referendum no less than once every four years.
§ 1-110 Policy for the Provision of Reasonable Accommodations for Students with Disabilities
(a) The University provides reasonable accommodations to students with disabilities admitted to study at the University in accordance with the following procedures. As the term is used herein, “reasonable accommodations” refer to those academic adjustments, services, and aids provided to otherwise qualified students with disabilities to facilitate equal access to University programs and activities. The Division of Disability Resources and Educational Services (DRES) or the Center for Wounded Veterans in Higher Education (CWVHE), as applicable, coordinates the University’s efforts to provide these reasonable accommodations. DRES and CWVHE will consult as necessary to facilitate the processing of requests for reasonable accommodations.
(b) In general, students are responsible for informing the University of their status as a person with a disability and their need for reasonable accommodations. Students with disabilities who are not veterans should direct their requests for reasonable accommodations to the DRES Student Services Office by phone at (217) 333-4603, or firstname.lastname@example.org. Student with disabilities who are veterans of the U.S. armed forces should direct their requests for reasonable accommodations to the CWVHE at (217) 300-3515 or email@example.com. The applicable unit will determine what is a reasonable accommodation based upon an individual student’s needs. For academic accommodations, DRES or CWVHE, as applicable, will consult with the faculty member for whose course the accommodations are sought. The University may decline requests for accommodations that impose an undue hardship on the campus or that require the fundamental alteration of academic standards, programs, or coursework.
(c) In order to be considered for reasonable accommodations, the student must meet the following requirements:
(1) The student must submit a completed Application for Services to DRES or CWVHE, as applicable. Students may obtain applications from:
DRES: in person at the Rehabilitation-Education Center at 1207 South Oak Street, Champaign IL, or online at disability.illinois.edu.
CWVHE: in person at 908 West Nevada Street, Urbana, IL, or online at
(2) The student must have a disability and provide documentation of a disability in
accordance with the applicable documentation criteria.
(d) To facilitate timely review of a student’s request for reasonable accommodation, the student or prospective student who is requesting accommodations to access University programs and activities must submit a completed Application for Services to DRES or CWVHE, as applicable, as soon as possible. Some accommodations, such as interpreter, real-time captioning services, or the conversion of print-based educational materials to alternative accessible formats can require substantial lead time to schedule or prepare. Therefore, it is recommended that the student return the DRES or CWVHE Application for Services and discuss accommodation needs with DRES or CWVHE personnel at least six weeks before the date on which the student may first require the accommodations.
(e) A student may appeal to the Director of DRES or CWVHE, as applicable:
(1) an accommodation recommendation by DRES or CWVHE if the student deems such recommendation to be unsatisfactory;
(2) implementation of a DRES or CWVHE accommodation recommendation if the student deems such implementation ineffective. A student may appeal a determination of the DRES Director or the CWVHE Director to the Dean of the College of Applied Health Sciences.
(f) A student may also direct questions or concerns regarding accommodation decisions by DRES or CWHVE or other campus units to the Office of Diversity, Equity, and Access (ODEA), which is located at 1004 South Fourth Street, Champaign, IL or by phone at (217) 333-0885.
PART 5. CLASS ATTENDANCE §1-501
§ 1-501 All Students
(a) Regular class attendance is expected of all students at the University. The authority to excuse absences rests with the course instructors, subject to the requirement to reasonably accommodate class absences as set forth in this part (Article I, Part 5).
(b) Instructors are strongly encouraged to make a course syllabus available to all students prior to the deadline for an undergraduate student to add a course (see the Office of the Registrar Academic Calendars (http://registrar.illinois.edu/academic-calendars) for the current term for the specific date). A syllabus should include the instructor’s course attendance policy, the due dates of all major assignments, quizzes, and examinations. The student is encouraged to inform the instructor of any known conflict as soon as possible, but no later than one week before the date of the quiz or examination or due date of the assignment. (Note that conflict policies stated in the syllabus take priority over this rule.) Students should notify the instructor in advance of missing any class or as soon as possible thereafter. If a student is unable to contact instructors due to hospitalization or other emergency, the student may contact the Student Assistance Center in the Office of the Dean of Students during business hours to request that email notification be sent.
(c) Students whose absences meet the criteria below may contact the Student Assistance Center in the Office of the Dean of Students to request an absence letter, if it is required by an instructor. Absence letters, however, do not excuse students from class or ensure that make-up work will be permitted. This authority rests with each instructor. These letters are intended to provide information to the instructors who require them and can be used to help the instructor determine whether or not to excuse the absence and allow make-up work. Except for absences related to religious beliefs/observances/practices, which are addressed in § 1-501(c)(4) below, students should request absence letters as soon as possible after the student’s return from the absence, but no later than 10 business days after the student’s return to class. The Student Assistance Center will not provide letters requested outside of this timeframe.
An absence letter may be requested for documented absences resulting from:
Prolonged illness or injury of student of 3 days or more. The illness must be formally documented by a health care provider who has provided the student treatment and must be on the provider’s letterhead. Students with chronic health conditions and/or disabilities that may affect their class attendance should register with Disability Resources and Educational Services (DRES) if the students are not veterans or the Center for Wounded Veterans in Higher Education (CWVHE) if the students are veterans of the U.S. armed forces, in accordance with § 1-110.
§1-109 Sexual Harassment Policy
Statement on Consenting Sexual Relationships
University guidelines on responsible professional conduct state that individuals assessing the work of others should base their assessments on appropriate professional criteria. Due to the inherent conflicts of interest, no individual should initiate or participate in institutional or educational decisions involving a direct benefit or penalty to a person with whom that individual has or has had a sexual relationship. Where supervisory or student‑teacher relationships exist between husband and wife, or members of a couple, whether married or not, it is the responsibility of the teacher or supervisor to alert his/her supervisor so that appropriate arrangements can be made.
§ 1-111 Sexual Misconduct Policy
(a) The University of Illinois at Urbana-Champaign (“University”) is committed to providing a safe and welcoming campus environment free from discrimination based on sex, which includes sexual assault, sexual exploitation, stalking, sexual harassment, dating violence, and domestic violence (collectively referred to as sexual misconduct). The University prohibits and will not tolerate sexual misconduct because such behavior violates the University’s institutional values, adversely impacts the University’s community interest, and interferes with the University’s mission. The University also prohibits retaliation against any person who, in good faith, reports or discloses a violation of this policy, files a complaint, and/or otherwise participates in an investigation, proceeding, complaint, or hearing under this policy. Once the University becomes aware of an incident of sexual misconduct, the University will promptly and effectively respond in a manner designed to eliminate the misconduct, prevent its recurrence, and address its effects.
(b) This policy applies to (1) all students, Registered Organizations, Registered Student Organizations, and others subject to student discipline pursuant to § 1-301 of the Student Code; (2) all University employees; (3) other affiliated individuals, including but not limited to, for purposes of this policy, visiting faculty, visiting scholars, and post-doctoral fellows; and (4) third parties, including but not limited to contractors, subcontractors, volunteers, and visitors. Any person asserting a violation may invoke this policy. This policy applies regardless of actual or perceived sexual orientation or gender identity. This policy covers conduct that occurs on University premises or property, as well as conduct that does not occur on University premises or property that substantially affects the University community’s interest.
(1) Sexual misconduct includes sexual harassment, sexual assault, sexual exploitation, stalking, dating violence and domestic violence.
(2) Sexual assault is any sexual contact that does not involve the knowing consent of each person, including (A) any form of sexual penetration without consent; and (B) any intentional or knowing touching or fondling by either person, directly or through clothing, of the sex organs, buttocks, or breasts of the other person for the purpose of sexual gratification or arousal of either person without consent.
(3) Consent is informed, freely and actively given, mutually understandable words or actions that indicate a willingness to participate in mutually agreed upon sexual activity. A person can withdraw consent at any time. There is no consent when there is force, threats, intimidation, or duress. A person’s lack of verbal or physical resistance or manner of dress does not constitute consent. Consent to past sexual activity with another person does not constitute consent to future sexual activity with that person. Consent to engage in sexual activity with one person does not constitute consent to engage in sexual activity with another person. A person cannot consent to sexual activity if such person is unable to understand the nature, fact, or extent of the activity or give knowing consent due to circumstances including without limitation the following: (A) the person is incapacitated due to the use or influence of alcohol or drugs; (B) the person is asleep or unconscious; (C) the person is under the legal age to provide consent; or (D) the person has a disability that prevents such person from having the ability or capacity to give consent.
(4) Sexual exploitation is the use of another person’s nudity or sexual activity without consent for the purpose of sexual gratification, financial gain, personal benefit, personal advantage, or any other non-legitimate purpose. Sexual exploitation includes, but is not limited to: (A) without the knowledge and consent of all participants, observing, recording, or photographing nudity or sexual activity of one or more persons in a location where there is a reasonable expectation of privacy, allowing another to observe, record, or photograph nudity or sexual activity of one or more persons, or otherwise distributing recordings, photographs, or other images of the nudity or sexual activity of one or more persons; and (B) sending sexually explicit materials of another person without consent of the recipient.
(5) Sexual harassment is unwelcome sexual, sex-based, or gender-based conduct, whether verbal, written, electronic and/or physical in nature:
(A) that is (1) sufficiently severe or pervasive; and (2) objectively offensive; and (3) unreasonably interferes with, denies, or limits a person’s ability to participate or benefit from educational and/or employment opportunities, assessments, or status at the University; or
(B) by a person having power or authority over another in which submission to such conduct is made explicitly or implicitly a term or condition of educational and/or employment opportunities, participation, assessments, or status at the University.
(6) Stalking is two or more acts directed at a specific person that would cause a reasonable person to fear for her, his, or others' safety, or to suffer substantial emotional distress, and includes, but is not limited to, following, monitoring, surveilling, or threatening a person; initiating or continuing contact with a person without consent; or interfering with or damaging a person’s property.
(7) Dating violence is violence committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim, and the existence of such a relationship shall be determined based on the reporting party’s statement and with consideration of the length of relationship, the type of the relationship, and the frequency of the interaction between the persons involved in the relationship.
(8) Domestic violence is felony or misdemeanor crimes of violence committed by: (A) a current or former spouse or intimate partner of the alleged victim; (B) a person with whom the alleged victim shares a child in common; (C) a person who is cohabitating with, or has cohabitated with, the alleged victim as a spouse or intimate partner; (D) a person similarly situated to a spouse of the alleged victim under the domestic or family violence laws of the State of Illinois; or (E) any other person against an adult or youth alleged victim who is protected from that person’s acts under the domestic or family violence laws of the State of Illinois.
(d) Retaliation is any action, or attempted action, directly or indirectly, against any person(s), who, in good faith, reports or discloses a violation of this policy, files a complaint, and/or otherwise participates in an investigation, proceeding, complaint, or hearing under this policy. Retaliation includes, but is not limited to harassment, discrimination, threats, job termination, adjustment in pay or responsibilities, or negative impact on academic progress. Actions are considered retaliatory if they have a materially adverse effect on the working, academic, or living environment of a person; or if they hinder or prevent the person from effectively carrying out their University responsibilities. Any person or group within the scope of this policy who engages in retaliation is subject to a separate complaint of retaliation under this policy.
(e) The Lead Title IX Coordinator is responsible for coordinating the University’s efforts to comply with and carry out its responsibilities under Title IX of the Education Amendments of 1972 (“Title IX”), which prohibits sex discrimination, including sexual misconduct, in education programs and activities for institutions that receive federal financial assistance, as well as retaliation for the purpose of interfering with any right or privilege protected by Title IX. The Lead Title IX Coordinator oversees the University’s response to all reports and complaints of sexual misconduct to monitor outcomes, identify and address any patterns or systemic problems, and to assess their effects on the campus climate. The Lead Title IX Coordinator also evaluates requests for confidentiality by those who report or complain about sexual misconduct in the context of the University’s responsibility to provide safe and welcoming campus environment for all students free from discrimination based on sex. Following a report or complaint of sexual misconduct, the University is required to conduct an adequate, reliable, impartial, equitable, and prompt investigation, including: (1) determining whether the report or complaint alleges conduct that may, upon further investigation, constitute prohibited sexual misconduct; (2) appointing an investigative team to conduct that investigation; (3) determining whether reports and complaints are handled properly in a prompt and timely manner; (4) informing all parties regarding the disciplinary process; (5) confirming that all parties have been notified of a decision and the right to, and procedures for, an appeal, if applicable; (6) maintaining information and documentation related to the investigation in a secure manner, consistent with the University’s obligations to disclose information as required by law; and (7) monitoring compliance with timeframes set forth in the applicable procedures.
(f) Amy K. Thomson serves as the University’s Interim Title IX Coordinator, and Assistant Dean of Students in the Student Assistance Center, and can be contacted at 300 Turner Student Services Center, 610 East John Street, Champaign, IL 61820; by phone at (844) 616-7978; or by email at firstname.lastname@example.org. The University has Deputy Title IX Coordinators who can be contacted in person at the Title IX Office (Office of Diversity, Equity & Access), 1004 S. Fourth Street, Champaign, IL 61820; by phone at (844) 616-7978; or by email at email@example.com.
(g) A person should contact the Lead Title IX Coordinator or a Deputy Title IX Coordinator to: (1) seek information or training about rights and available actions to resolve reports or complaints involving potential sex discrimination, including sexual misconduct; (2) file a complaint or make a report of sex discrimination, including sexual misconduct; (3) notify the University of an incident, policy or procedure that may raise potential Title IX concerns; (4) get information about available resources (including confidential resources) and support services relating to sex discrimination, including sexual misconduct; and (5) ask questions about the University’s policies and procedures related to sex discrimination, including sexual misconduct.
§1-302 Rules of Conduct
(b) Conduct that violates the University’s sexual misconduct policy, including:
(1) sexual assault, as defined in § 1-111(c)(2)
of the Student Code
(2) sexual harassment, as defined in § 1-111 (c)(5)
of the Student Code
(3) sexual exploitation, as defined in § 1-111(c)(4)
of the Student Code
(4) dating violence, as defined in § 1-111(c)(7)
of the Student Code
(5) domestic violence, as defined in § 1-111(c)(8)
of the Student Code
(6) retaliation, as defined in § 1-111(d)
of the Student Code
§ 3‑102 Grading System—Grades Authorized for All Colleges
Excellent (A+, A, A-); Good (B+, B, B-); Fair (C+, C, C-); Poor (D+, D, D-) (lowest passing grade); Failure (F) (not acceptable for degree credit), including courses dropped for academic irregularities (see §1-402); Absent from the final examination without an acceptable excuse ABS (counts as a failure, not acceptable for degree credit). If a student is absent from a final examination, and it is clear that taking that examination could not have resulted in a passing grade for the course, a grade of F may be given instead of ABS. The A+ grade standing alone should not be used to designate Honors Credit (see § 3-703). It should only be used to designate superior academic performance in a course/section not certified as an honors course/section by the offering department. It should not be used for Honors Credit Learning Agreements. To recognize superior academic performance in a course so designated, the appropriate grade is A+H.
§ 3‑103 Computation of Scholastic Averages
(a) Numerical Values
Grade Grade Points Grade Grade Points
A+ 4.00 C+ 2.33
A 4.00 C 2.00
A- 3.67 C- 1.67
B+ 3.33 D+ 1.33
B 3.00 D 1.00
B- 2.67 D- 0.67
F Failure (including courses dropped for
academic irregularities) = 0.00
ABS Absent from final; counts as failure.
A uniform method for calculating undergraduate grade-point averages has been established for all undergraduate colleges on the Urbana-Champaign campus. These averages are calculated on the basis of all courses attempted for which grades and credits are assigned and that carry credit in accordance with the Courses catalog. Grades of S, U, CR, NC, and PS are reported on the official University transcript but are not included in the grade-point averages since grade-points are not assigned to these letter grades. This method of calculation is used to determine honors, probationary and drop status, financial aid and scholastic awards, and transfer between colleges on this campus. For the purpose of computing a grade-point average for graduation, only the grades received in those courses counting toward the degree, including grades in repeated courses, are included in the average. (See also § 3-802.)
The graduate GPA includes all hours and grades for all courses taken while enrolled as a graduate student. The GPA component of academic status is calculated at the end of each semester. At the point of calculation, graduate students must have a cumulative graduate GPA at or above their department’s minimum to be in good standing. To be eligible for an advanced degree, a graduate student must have a grade-point average of at least 2.75. Some departments require a higher average. See the Graduate College Handbook for Students, Faculty and Staff for more information about repeated courses and grade points used in computations.
§ 3-104 Other Grade Symbols in Use
PS Used for test-based credit (proficiency or special exam).
A minimum grade of C- is required.
§ 3-105 Credit-No Credit Grading Options
(e) Graduate Students
(1) Graduate students may elect the credit-no credit option through the last day allowed for dropping a course without academic penalty. Students may elect to return to the regular grade basis by filing an amended request by the deadline date for dropping a course without academic penalty as indicated in the Graduate College calendar. The credit-no credit option form must be properly approved and deposited with the Graduate College, 204 Coble Hall, 801 S. Wright Street, Champaign, IL 61820.
(2) The student’s adviser must approve the election of this option in accordance with the policy established by the major department.
(3) Over the entire course of a degree program, a student must earn at least two credit hours of standard graded (A+ to D-) course work for each hour of earned credit-no credit course work.
(4) In any one semester, a student may take no more than four credit hours on a credit-no credit basis, except in these cases:
(A) Students registering for Study Abroad or Domestic Study Away
Students enrolling in one 5 hour undergraduate language course.
(B) Students enrolling in one 5 hour undergraduate language course.
(5) Hours transferred from another University cannot be used as part of the “graded course work.”
(6) If a student is admitted on a limited basis, or if a student falls below the Graduate College minimum grade-point average of 2.75 (or below the departmental minimum grade-point average) and is placed on probation, he or she will not be allowed to register for credit-no credit course work for hours until the grade-point average has been raised to the minimum and the probation designation has been removed.
§ 3-106 Grade Corrections
When a student’s grade has been incorrectly reported, the instructor may correct the grade with the approval of the executive officer for the unit in which the course is offered. (Exception: an ABS grade may be changed to a letter grade only with the additional approval of the dean of the college in which the student was registered at the time the original grade was assigned.) The regular supplemental grade form is used to report the corrected grade; all copies of the form must be submitted to the student’s college office.
§ 3‑107 Procedures for Review of Alleged Capricious Grading
(1) Capricious grading, as that term is used herein, constitutes any of the following: (1) the assignment of a grade to a particular student on some basis other than performance in the course; (2) the assignment of a grade to a particular student by resort to more exacting or demanding standards than were applied to other students registered for the same credit in that course; (3) the assignment of a grade representing a substantial departure from the instructor’s previously announced standards.
The following procedures are available only for review of alleged capricious grading. They The following procedures are not to be used: (1) to review the judgment of an instructor in assessing the quality of a student’s work, or (2) in cases involving alleged violations of academic integrity (see §§ 1‑401 to 1‑406).
(b) A Capricious Grading Committee shall be appointed or elected annually by each unit’s executive officer. If the instructor of the course is a member of the committee, that instructor shall be disqualified from the consideration of any appeal involving the instructor. If a committee member has a significant professional or personal involvement with the facts of, or the parties to, the appeal (a conflict of interest), that committee member shall be disqualified from hearing the appeal. The determination that a conflict of interest exists shall be made by the EO (department or unit executive officer or designee) or, if the EO has a conflict of interest, by the dean of the college.
(c) A student who believes that a semester grade is improper and the result of capricious grading should first confer promptly with the instructor in the course or, if the instructor is unavailable, with the EO. If the student and the instructor (or, in the instructor’s absence, the EO) are unable to arrive at a mutually agreeable solution, the student may file an appeal with the EO within six working weeks 30 business days after the start of the fall semester (for a grade assigned the previous spring); or spring semester (for a grade assigned the previous fall).
(d) The student shall file an appeal by submitting to the EO a written statement particularizing the basis for the allegation of capricious grading and presenting any available supporting evidence. The EO shall submit a copy of the student’s written statement to the instructor of the course with a request that the instructor promptly submit a written response thereto.
(e) The EO shall then submit the appeal and response to the unit’s Capricious Grading Committee. The committee shall proceed to hold a fact-finding session concerning the allegations set forth in the appeal. A quorum consisting of 75 percent of the elected committee is required for this session. Both the student and the instructor shall be entitled to be present throughout this session and to present any evidence relevant to the manner in which the grade was assigned, including testimony by other persons. Both the student and the instructor shall have an opportunity to question or refute any evidence presented. The confidentiality of all evidence shall be preserved. The student and instructor may each be accompanied by a person to assist them in presenting evidence. The session shall not be open to the public.
(f) At the close of the session, the committee shall deliberate privately. If a majority of the elected committee, or a majority of those remaining if the committee member is disqualified under the procedure outlined in subsection (b) above, shall find the allegation of capricious grading not supported by substantial evidence, it shall dismiss the appeal. If the committee finds the allegation of capricious grading to be supported by substantial evidence, the committee shall proceed to determine the most appropriate remedy. The committee may direct the instructor to grade the student’s work anew or to give the student a new examination in the course, or may take such other action as will bring about substantial justice in the individual case. However, except in the most extraordinary circumstances the committee should not award the student a new grade in the course. The decision of the committee shall be reported in writing to the student, the instructor, and the departmental office. Except as provided in subsection (i) below, the committee’s decision is final.
(g) The committee is not authorized to reprimand or otherwise take disciplinary action against the instructor. Evidence put before the committee shall be admissible in any disciplinary proceedings that may thereafter be undertaken against the instructor, but the disciplinary body shall make an independent determination of whether that evidence and any other information before that body constitutes sufficient proof of the conduct charged.
(h) None of the established procedures available to the instructor to raise grievances before the Faculty Advisory Committee or alleged violations of academic freedom before the Senate Committee on Academic Freedom and Tenure shall be abridged or affected by the actions of the committee.
(i) If the academic unit involved fails to follow the procedures outlined in this section, the student may file an appeal within 30 days to the dean of the college. If the dean (or dean’s designee) finds that the academic unit failed to follow the procedures outlined in this section, the student shall be entitled to a new hearing in compliance with this section.
§ 3-109 Academic Progress
(a) The progress of the student toward a degree is the concern of the dean of the college in which the student is enrolled.
(b) A student whose progress is unsatisfactory is subject to action by the dean of the college in which the student is enrolled under general provisions adopted by the faculty.