§ 2-303 Requirements for Registration

1. To register with the university, organizations must annually file for registration status with the Department of Student Engagement. To qualify for registration, the organization must meet the following requirements:
   1. The name of the organization must not be preceded by "University of Illinois," "Illinois," or any abbreviation thereof. The title "at the University of Illinois Urbana-Champaign," "at Illinois," or any abbreviation thereof, may follow the organization’s particular name. Illini and Illinois may be used in the organization’s name. This includes both how the organization is registered and how the organization refers to itself, or in any other way that the organization presents itself.
   2. The organization must identify name(s) of the member(s) of the organization who shall be called “required officers.”
   3. The organization must abide by the following:
      1. that the required officers are authorized to act on behalf of the organization in its relations with the university.
      2. that Registered Organization membership is restricted to emeritus/a faculty, faculty, staff, and their spouses/partners. Only emeritus/a faculty and currently appointed faculty and staff may serve as officers and authorized agents. Such an organization is not eligible for funding allocations from the Student Organization Resource Fee (SORF) (§ 3-505(h)); or
      3. that Registered Student Organization membership is comprised of student members, and that student membership is restricted to currently enrolled students at the Urbana-Champaign campus or those who pay fees for services at the Urbana-Champaign campus. Only currently enrolled students may serve as officers. Such organizations are eligible for funding allocations from the Student Organization Resource Fee (SORF) (§ 3-505(h)).
      4. that neither the organization nor its members shall discriminate on any basis prohibited by § 1-106(a)(5).
      5. that the organization will make available to the Department of Student Engagement its constitutions, bylaws, rules, and statements of purpose, and articles of incorporation, if such documents exist.
      6. that the organization agrees to abide by the regulations governing Registered Organizations and Registered Student Organizations (§§ 2-301 through 2-318 and §§ 2-501 through 2-507).
      7. that the purpose of the organization does not violate any laws or university policies or regulations.
2. Each Registered Organization and Registered Student Organization must re-register with the Department of Student Engagement as part of its respective annual re-registration period. Student Engagement will establish at least two registration cycles including corresponding registration periods, requirements, and deadlines. Filing for re-registration includes completing all requirements of registration by the established deadline.
3. As provided in § 2-506, Registered Organizations and Registered Student Organizations must submit an Event Registration for review by the Department of Student Engagement for all income-generating projects or events involving the use of university facilities, setting the time, place, and date thereof. The Department of Student Engagement coordinates directly with facility managers by forwarding the respective Event Registrations once they have been reviewed and meet expectations.
4. Registered Organizations and Registered Student Organizations are independent and autonomous from the university and are responsible for managing their own affairs. Registered Organizations and Registered Student Organizations are not affiliated with the university, nor are they units or agents of the university, and they shall not represent themselves as such. Events and activities conducted by Registered Organizations and Registered Student Organizations shall not be considered university-sponsored. Except as provided in § 2-303(a)(1), Registered Organizations and Registered Student Organizations shall not be permitted to use the name University of Illinois, any abbreviations thereof, or any symbol identified with the university or to conduct its affairs in such a manner as to imply that the organization is an official agency or part of the university. This includes uses in promotional materials, clothing and/or website/electronic media.
5. The president and treasurer of a registered student organization (RSO), as the signatories of the terms and conditions with the Department of Student Engagement for organization registration, bear the responsibility for communicating to the RSO membership the requirement to abide by the Student Code, posted university policy, and the non-discrimination policy (§ 1-108). However, all members of the RSO are individually accountable for adhering to these policies, regardless of their familiarity with the terms or any claim of insufficient communication from the president and treasurer. Membership in an RSO implies acceptance of and compliance with all university policies and regulations.