Changes from Previous Version

Revised Version 2026-2027; Approved by SA

§ 1-111 Sexual Misconduct Policy (a)

a. Purpose 
The purpose of this policy is to provide a safe and welcoming educational and work environment and to establish standards of conduct that are appropriate for our campus community; and to comply with Title IX of the Education Amendments of 1972 (“Title IX”), 20 U.S.C. § 1681 et seq., and its implementing regulations, 34 C.F.R. Part 106; Section 304 of the Violence Against Women Reauthorization Act of 2013 (“VAWA”), 20 U.S.C. 1092(f), and its implementing regulations, 34 C.F.R. Part 668.46; Title VII of the Civil Rights Act of 1964 (“Title VII”); the Illinois Human Rights Act; and the Illinois Preventing Sexual Violence in Higher Education Act, 110 ILCS 155/1 et seq.

This policy was substantively revised in July 2020 as part of the effort to align the university’s policy and procedures with new Title IX regulations and to incorporate recommendations made by the Committee on Faculty Sexual Misconduct for addressing unwelcome sexual, sex or gender-based conduct by employees. When investigating and adjudicating complaints of “Title IX Sexual Harassment” (as defined below), federal regulations require the university to follow specific procedures, some of which are unique to Title IX. This policy also addresses other categories of sexual misconduct that do not fall within the definition of “Title IX Sexual Harassment” (for example, because of the nature of the alleged conduct, where it took place, or who was involved) but that may violate other conduct requirements.

§ 1-111 Sexual Misconduct Policy (f)(1)(4)(7)

f. Definitions

1. Sexual Misconduct means Title IX Sexual Harassment, sexual harassment, sexual assault, dating violence, domestic violence, stalking on the basis of sex, unwelcome sexual, sex or gender-based conduct, sexual violence, or sexual exploitation, as defined below.

2. Prohibited Sexual Misconduct means any conduct prohibited by this policy other than Title IX Sexual Harassment.

3. Title IX Sexual Harassment means conduct on the basis of sex that satisfies one or more of the following:

A. Quid Pro Quo: A university employee conditioning the provision of an aid, benefit, or service of the university on an individual’s participation in unwelcome sexual conduct;

B. Hostile Environment: Unwelcome conduct that a reasonable person would determine to be so severe, pervasive, and objectively offensive that it effectively denies a person equal access to the university’s education program or activity;

C. Sexual Assault (as defined in this policy);

D. Stalking (as defined in this policy);

E. Dating Violence (as defined in this policy);

F. Domestic Violence (as defined in this policy).

4. Sexual Assault (See 20 U.S.C. 1092(f)(6)(A)(v)) means:

A. Forcible Fondling. Nonconsensual Sexual Contact (Criminal Sexual Contact). Fondling is the touching of the private body parts of another person for the purpose of sexual gratification, without the Consent of the victim. Private body parts include breasts, buttocks, groin, and sex organs. The intentional touching of the clothed or unclothed body parts without Consent of the victim for the purpose of sexual degradation, sexual gratification, or sexual humiliation.

The forced touching by the victim of the actor’s clothed or unclothed body parts, without Consent of the victim for the purpose of sexual degradation, sexual gratification, or sexual humiliation.

This offense includes instances where the victim is incapable of giving Consent because of age or incapacity due to temporary or permanent mental or physical impairment or intoxication for the purpose of sexual degradation, sexual gratification, or sexual humiliation.

B. Incest. Sexual Nonforcible sexual intercourse between persons who are related to each other within the degrees wherein marriage is prohibited by law.

C. Rape. The pPenetration, no matter how slight, of the vagina or anus with any body part or object, or oral penetration by a sex organ of another person, or by a sex-related object, without the Consent of the victim. This offense includes attempted rape and assault with intent to commit rape.

This definition also includes instances in which the victim is incapable of giving Consent because of temporary or permanent mental or physical incapacity (including due to the influence of drugs or alcohol) or because of age. Physical resistance is not required on the part of the victim to demonstrate lack of Consent.

D. Sexual Assault with an Object. To use an object or instrument to unlawfully “penetrate, however slightly, the genital or anal opening of the body of another person, without the Consent of the victim.

E. Forcible Sodomy. Oral or anal sexual intercourse with another person, without the Consent of the victim.

FD. Statutory Rape. Statutory Rape is nonforcible sexual intercourse with a person who is under the statutory age of consent.

7. Stalking means engaging in a course of conduct directed at a specific person that would cause a reasonable person to fear for their safety or the safety of others; or suffer substantial emotional distress. For the purposes of this definition:

(A) Course of conduct means two or more acts, including but not limited to, acts which the stalker directly, indirectly, or through third parties, by any action, method, device or means follows, monitors, observes, surveils, threatens, or communicates to or about a person, or interferes with a person’s property.

(B) Reasonable person means a reasonable person under similar circumstances and with similar identities to the victim.

(C) Substantial emotional distress means significant mental suffering or anguish that may, but does not necessarily, require medical or other professional treatment or counseling.

This policy only covers stalking based on sex.

Revised Version 2026-2027; Approved by SA

§ 3-103 (b) Computation of Scholastic Averages

(b) F Failure (including courses dropped for academic integrity violations) = 0.00

ABS = Absent from final; counts as failure. This symbol was in use prior to Fall 2025.

Revised Version 2026-2027; Approved by SA

§ 3-104 Other Grade Symbols in Use (NC)

NC No credit earned. To be used only in courses taken under the credit-no credit grading option. Instructors report the usual letter grades. As of Fall 2022, a letter grade of F will automatically be converted to NC (Between Fall 2022 and Summer 2025 Fall 2024, ABS grades will also convert to NC). Prior to Fall 2022, a grade of D+ or lower was converted to NC.

§ 3-104 Other Grade Symbols in Use (DFR)

DFR Grade temporarily deferred. To be used only in those thesis, research, and special problems, or capstone courses extending over more than one semester that are taken by graduate students (excluding 599 thesis research hours) as preparation for the thesis and by undergraduate students in satisfaction of the requirements for graduation with honors, and in other approved courses that extend over more than one semester.

Requests for approval to use the DFR grade in courses that extend over more than one semester, which therefore require postponement of the final grade report, must be submitted in writing by the executive officer of the department offering the courses to the dean of the college for concurrence. A copy of the approval will be sent to the Office of the Registrar, which maintains a list of all courses approved for the DFR grade.

Graduate students: The symbol DFR in courses other than thesis (499/599) must be converted to a permanent grade no later than the end of the next semester in which the student is registered. If no grade change is submitted within that period, the DFR will be converted as follows: for letter graded courses to an F, for courses graded Satisfactory/Unsatisfactory to a U, and for courses taken on Credit/No Credit basis to an NC. The DFR symbol for thesis courses (499/599) stands indefinitely until a Supplemental Grade Report Form is submitted by the adviser at the completion (successful or unsuccessful) of the thesis.

Revised Version 2026-2027; Approved by SA

§ 3-201 (b)(2) Final Examinations

(b) Undergraduate Students

(1) Undergraduate students must obtain the approval of the dean of their college to defer a final examination. Undergraduate students who must miss a scheduled final examination should report this fact to the dean of their college as soon as possible and before the final examination period begins.

(2) For satisfactory reasons, students may be “excused” by the dean of their college and examined later by their instructor. Absence from a final examination for any other cause is reported as a final grade of “failure” (F) in the course. (See § 3-103.)

Revised Version 2026-2027; Approved by SA

§ 3-404 University Honors-Bronze Tablet (a)(b)

a. For students graduating Spring, 2030 and earlier

(a)1. Sustained academic achievement is recognized by inscribing the student’s name on the Bronze Tablet. To qualify, undergraduate students must:

(1)A. have at least a 3.5 (A = 4.0) cumulative grade-point average for all work taken at the university through the academic term prior to their graduation term; and

(2)B. rank, on the basis of their cumulative grade-point average (including University of Illinois Urbana-Champaign and transfer work, if any) through the academic term prior to their graduation term, in the top 3 percent of the students in their college graduating class.

(b)2. Transfer students, in addition to meeting the general rules for qualification, must satisfy two additional requirements: (1) they must have cumulative University of Illinois Urbana-Champaign grade-point averages as high as the lowest ones listed for students in their college who qualify on the basis of having completed all of their work at the University of Illinois Urbana-Champaign; and (2) they must earn twenty-five or more semester hours at the University of Illinois Urbana-Champaign through the academic term prior to their graduation term.

(c)3. For the purpose of this award, college graduating class means all students receiving bachelor’s degrees from the same University of Illinois Urbana-Champaign college between July 1 of each year and June 30 of the next.

(d)4. For the purpose of this award, academic term prior to graduation means: for August graduates, the preceding spring semester; for December graduates, the preceding summer session; for May graduates, the preceding fall semester. The list will be determined each year following the availability of grades for the fall semester.

b. For students graduating Summer, 2030 and later

1. Sustained academic achievement is recognized by inscribing the student’s name on the Bronze Tablet. To qualify, undergraduate students must:

A. have a 4.0 cumulative grade-point average, excluding transfer courses and courses completed prior to high school graduation, for all work taken at the University of Illinois Urbana-Champaign through the academic term prior to their graduation term; and

B. complete at least 30 University of Illinois Urbana-Champaign credit hours, taken for a letter grade (A through F), through the academic term prior to their graduation term; and

C. have an awarded bachelor’s degree at the end of their graduation term.

2. For the purpose of this award, graduating class means all students receiving bachelor’s degrees from the University of Illinois Urbana-Champaign between July 1 of each year and June 30 of the next.

3. For the purpose of this award, academic term prior to graduation means: for August graduates, the preceding spring semester; for December graduates, the preceding summer session; for May graduates, the preceding fall semester. The list will be determined each year following the availability of grades for the fall semester.

Revised Version 2026-2027; Approved by SA

§ 3-508 (c)(1)(2) Refunds of Registration Charges

(a) Withdrawal from the University

(1) A student who, for reasons other than active military service or other approved national defense service, withdraws from the university on or before 60 percent of the enrollment period has elapsed shall receive a refund. Assessed tuition, the service fee, the general fee, Academic Facilities Maintenance Fund Assessment (AFMFA), Library/Information Technology Fee and the transportation fee are refunded on a prorata basis less a fifty dollar ($50) Administrative Fee. The Administrative Fee is not charged for withdrawal from the summer term.

(2) The Health Service Fee (HSF) is not refundable. If the HSF was originally assessed, students remain eligible to receive McKinley Health Center services until the close of the term.

(3) The Student Health Insurance Fee (SHIF) may be waived. If the SHIF was originally assessed but coverage has not been used, students who withdraw from the university may contact the Student Insurance office (insure@illinois.edu) to request that the insurance coverage be waived. All such requests must be completed within an insurance Enrollment Period; otherwise, students will continue to be covered by student health insurance until the close of the term.

(4) Before a refund is made to the student, the university must make a refund to appropriate financial aid programs providing assistance to the student. Students indebted to the university at the time of withdrawal will have the amount owed deducted from the amount of any refund available.

(5) Students who either fail to withdraw officially from the university or withdraw following the refund period are responsible for payment of all tuition and fee charges billed. (See § 3-306.)

(b) Students Dismissed A refund to a student dismissed from the university during a term is on the same basis as indicated for a student who withdraws from the university.

(c) Withdrawal Departure from University for U.S. Military andor Other U.S. National Defense Services 
In cases of withdrawal or a reduction in course enrollment for active duty in the U.S. Armed Forces or other approved U.S. national defense services under the circumstances described in § 3-313, special refund provisions have been adopted by the university as follows:

(1) Irrespective of the time of withdrawal, sStudents who fully withdraw from the semester will receive full refunds of all tuition and refundable fees., unless credit is granted as part of the withdrawal.

(2) Students who remain enrolled in at least one course and reduce their billing hours to a lower tuition range will receive a refund equal to the full difference in tuition and refundable fees between the two ranges.receive credit as part of their withdrawal will receive a full refund of their tuition and refundable fees, less the amounts associated with the credit given.

Revised Version 2026-2027; Approved by SA

§ 3-509 (a)(b) Students in Debt to the University

(a) A $25 penalty is assessed to the student account for each check, paper or electronic, that is returned for non-sufficient funds or any other reason. In addition, the university may refuse to accept e-checks or personal checks as payment on a student account after two checks, paper or electronic and regardless of issuer, were posted to that account and then returned for any reason by the bank. Future payments to that student’s account must be made by money order, cashier’s check or credit card. Further penalties, including dismissal from the university, may be imposed on students who fail to bring their delinquent account current or attempt to defraud the university.

(b) A student who is in debt to the university at the end of any academic term shall not be permitted to register in the university again and shall not be entitled to receive the student’s diploma or an official statement or transcript of credits until the indebtedness has been paid or suitable arrangements for payment have been made unless there is a pending bankruptcy petition of the student seeking a discharge of all such indebtedness or all such indebtedness has been discharged.

Revised Version 2026-2027; Approved by SA

§ 3-605 (b)(5)(6) Classification, Locations, and Custodians of Student Records

(b) Student records and record custodians are located as follows:

(1) Agricultural, Consumer and Environmental Sciences, College of: Office of Academic Programs, 128 Mumford Hall

(2) Applied Health Sciences, College of: Associate Dean, 120 Huff Hall

(3) Carle Illinois College of Medicine: Office of Student Affairs, Medical Sciences Building, 506 South Mathews Avenue, First Floor

(4) Education, College of

(A) Student Academic Affairs Office: 110 Education Building

(B) Graduate Student Services Office: 142 Education Building

(C) Council on Teacher Education: 130 Education Building

(5) Exploratory Studies, Division of: Director, Campus Center for Advising and Academic Services, 807 South Wright Street, Fifth Floor

(56) Fine and Applied Arts, College of: Associate Dean, 110 Architecture Building

(6) General Studies, Division of: Director, Campus Center for Advising and Academic Services, 807 South Wright Street, Fifth Floor

(7) Gies College of Business: Associate Dean, 1055 Business Instructional Facility