Changes from Previous Version

Revised Version; Approved by SA

§3-404 (a)(b)(d) University Honors – Bronze Tablet

(a) Sustained academic achievement is recognized by inscribing the student’s name on the Bronze Tablet, which hangs on a wall of the Library. To qualify, undergraduate students must:

(1) have at least a 3.5 (A = 4.0) cumulative grade-point average for all work taken at the university through the academic term prior to their graduation term; and

(2) rank, on the basis of their cumulative grade-point average (including University of Illinois Urbana-Champaign and transfer work, if any) through the academic term prior to their graduation term, in the top 3 percent of the students in their college graduating class.

(b) Transfer students, in addition to meeting the general rules for qualification, must satisfy two additional requirements: (1) they must have cumulative University of Illinois Urbana-Champaign grade-point averages as high as the lowest ones listed for students in their college who qualify on the basis of having completed all of their work at the University of Illinois Urbana-Champaign; and (2) they must earn twenty-five forty or more semester hours at the University of Illinois Urbana-Champaign through the academic term prior to their graduation term.

(c) For the purpose of this award, college graduating class means all students receiving bachelor’s degrees from the same University of Illinois Urbana-Champaign college between July 1 of each year and June 30 of the next.

(d) For the purpose of this award, academic term prior to graduation means: for August graduates, the preceding spring semester; for October graduates, the preceding spring semester; for December graduates, the preceding summer session; for May graduates, the preceding fall semester. The list will be determined each year following the availability of grades for the fall semester.

Revised Version; Approved by SA

§ 3-307 Late Registration

(a) General Provisions

(1) The individual colleges determine the latest date on which their students may register.

(2) Students initiating registration after the first day of instruction in a fall or spring semester will be assessed a late registration charge of $15 (amount subject to change). No late registration charge is assessed for the summer term.

(3) The late registration charge may be waived upon petition in exceptional circumstances, such as serious illness or death in the immediate family, or other circumstances beyond the control of the student. The petition is available on the Office of the Registrar website.

(4) Students who are registering only for second eight-week or non-standard part-of-semester courses are not registering late, provided their registration is completed before the second class meeting.

(5) The late registration charge is not covered by scholarships or other tuition and fee waivers.

(a b) Registration after the first ten days of a term

(1) A student who registers after the first ten days of a term must have a Late Registration Form completed and approved by the department offering the course.

(2) Undergraduate students must submit the completed Late Registration Form to their college office to complete the registration. Graduate students must submit the completed Late Registration Form to the Graduate College. A service representative will register the student in the courses approved on the form.

Revised Version; Approved by SA

§ 2-301 (d)(e)(f)(g) Classification of Organizations

This section defines those organizations that are authorized, under certain conditions, to use university facilities and services at Urbana-Champaign and to which these regulations and procedures apply. Upon review by an appropriate university designee, eligible organizations may be registered and assigned to one of the following classifications:

(d) University Student Organizations: Those student led organizations that are governed by university policies similar to University Organizations under subsection 2-301(a). University Student Organizations are required to register and follow the same expectations as Registered Student Organizations as outlined under subsection 2-303(a)(4)(C). USOs are considered a university entity for purposes of business functions and support.

(d e) Related Organizations: Those specifically designated organizations or agencies that relate directly and continually to the university and that have been designated as follows by the Board of Trustees or its designee.

(1) University-Related Organizations—Those organizations defined in the Legislative Audit Commission Guidelines adopted by the university, which include university foundations, athletic associations, alumni associations, and corporate outgrowths. Relationships between the university and university-related organizations are governed by the Legislative Audit Commission Guidelines.

(2) Allied Organizations—Those organizations closely associated with the university that support specific aspects of the university’s program and those governmental/professional and technical organizations or agencies whose activities contribute directly to the university’s program. Relationships between allied organizations and the university shall be in accordance with guidelines promulgated by the Office of the Vice Chancellor for Academic Affairs.

(e f) Campus-Community Organizations: Those organizations of which the majority of the members and a minimum of two officers must be affiliated with the university (students, faculty, staff, alumni, and spouses of those).

(f g) Outside Organizations: All other organizations that have not been designated or registered as set forth in the preceding definitions.

Revised Version; Approved by SA

§ 2-302 Preamble (b)(d)(f)

(b) It is the policy of the university that Registered Organizations shall be in full compliance with § 1-106(a)(5). Solely for the purpose of determining whether a Registered Organization or Registered Student Organizations has violated the policy stated in this subsection, the official name of a Registered Organization or Registered Student Organizations, in and of itself, shall not be construed or interpreted as denying open membership or prohibiting participation in any program or activity. Each Registered Organization, or Registered Student Organizations or University Student Organization must agree with the University of Illinois Statement of Nondiscrimination when applying for registered organization status.

(d) Inquiries on Registered Organizations and/or Registered Student Organizations or this policy should be directed to the Department of Student Engagement Office, 284 Illini Union.

(f) University services available to Registered Organizations or Registered Student Organizations are too numerous and diverse to list in this Code. For information concerning these campuswide services, procedures for reserving space, interpretation of regulations governing Registered Organizations or Registered Student Organizations, and supportive resources that can be utilized for organizational projects, contact the Department of Student Engagement Office, 284 Illini Union. Reservations offices may develop policies and practices regarding the use of university facilities for Registered Organizations or Registered Student Organizations, and questions regarding the use of university facilities may be directed towards the appropriate reservations offices.

Revised Version; Approved by SA

§ 2-303 Requirements for Registration for Registered Organizations and Registered Student Organizations

(a) To register with the university, organizations must annually file for registration status with the Department of Student Engagement Office. To qualify for registration, the organization must meet the following requirements:

(1) The name of the organization must not be preceded by “University of Illinois,” “UIUC,” or any abbreviation thereof. The title “at the University of Illinois Urbana-Champaign,” “at UIUC,” or any abbreviation thereof, may follow the organization’s particular name. Illini and Illinois may be used in the organization’s name. This includes both how the organization is registered and how the organization refers to itself, or in any other way that the organization presents itself.

(2) The organization must identify name(s) of the member(s) of the organization who shall be called “authorized agent(s) required officers.”

(3) The organization must provide contact address(es) and telephone number(s) for the organization’s authorized agent(s) for inquiries and correspondence concerning the organization.

(3 4) The organization must provide a statement executed by the authorized agent(s) for the organization that includes abide by the following:

(A) that the authorized agent(s) required officers are authorized to act on behalf of the organization in its relations with the university.

(B) the names, contact information and University Identification Numbers (UIN) of the officers of the organization, and a designation of which officers perform the duties of president and treasurer.

(B C) that Registered Organization membership is restricted to emeritus/a faculty, staff, and their spouses/partners. Only emeritus/a faculty and currently appointed faculty and staff may serve as officers and authorized agents. Such an organization is not eligible for funding allocations from the Student Organization Resource Fee (SORF) (§ 3-505(h)); or

(C D) that Registered Student Organization membership is comprised with a majority of student members, and that student membership is restricted to currently enrolled students at the Urbana-Champaign campus or those who pay fees for services at the Urbana-Champaign campus and their spouses/partners. Currently appointed faculty/staff and their spouses/partners also may be members. Only currently enrolled students or currently appointed faculty/staff may serve as officers and authorized agents. Such organizations are eligible for funding allocations from the Student Organization Resource Fee (SORF) (§ 3-505(h)).

(D E) that neither the organization nor its members shall discriminate on any basis prohibited by § 1-106(a)(5).

(F) whether the organization is incorporated, and if so, in what jurisdiction.

(E G) that the organization will make available, to any interested party who makes a request to the organization’s officers, if any, or authorized agent(s), the Department of Student Engagement its constitutions, bylaws, rules, and statements of purpose, and articles of incorporation, if such documents exist.

(F H) that the organization agrees to abide by the regulations governing Registered Organizations and Registered Student Organization (§§ 2-301 through 2-318 and §§ 2-501 through 2-507).

(G I) that the purpose of the organization does not violate any laws or university policies or regulations.

(b) Each Registered Organization and Registered Student Organization must re-register with the Department of Student Engagement Office as part of its respective the annual re-registration period that takes place April 1 – September 30. Student Engagement will establish at least two registration cycles including corresponding registration periods, requirements, and deadlines. Filing for re-registration includes completing all requirements of registration by the established deadline.

(c) As provided in § 2-506, Registered Organizations and Registered Student Organizations must submit an Event Registration for review must obtain “event approval” from the by the Department of Student Engagement Office for all income generating projects or events involving the use of university facilities, setting the time, place, and date thereof., and must follow the Ticket Policy published by the Illini Union Office of Registered Organizations in accordance with the policies and procedures of the Office of Business and Financial Services for events held in university facilities. University Housing reviews space requests for events held in university residence hall facilities pursuant to University Housing procedures. The Department of Student Engagement coordinates directly with facility managers by forwarding the respective Event Registrations once they have been reviewed and meet expectations.

(d) Registered Organizations and Registered Student Organizations are independent and autonomous from the university and are responsible for managing their own affairs. Registered Organizations and Registered Student Organizations are not affiliated with the university, nor are they units or agents of the university, and they shall not represent themselves as such. Events and activities conducted by Registered Organizations and Registered Student Organizations shall not be considered university-sponsored. Except as provided in § 2-303(a)(1), Registered Organizations and Registered Student Organizations shall not be permitted to use the name University of Illinois, any abbreviations thereof, or any symbol identified with the university or to conduct its affairs in such a manner as to imply that the organization is an official agency or part of the university. This includes uses in promotional materials, clothing and/or website/electronic media.

(e) Each Registered Organization and Registered Student Organization shall be required to include in its articles of incorporation/association, bylaws, or constitution and any contracts or agreements the organization enters with others, a provision clearly stating that the organization is not an official agency or a part of the university and that the university is not liable or otherwise responsible for any acts, omissions, or liabilities of the organization.

(e) The president and treasurer of a registered student organization (RSO), as the signatories of the terms and conditions with the Department of Student Engagement for organization registration, bear the responsibility for communicating to the RSO membership the requirement to abide by the Student Code, posted university policy, and the non-discrimination policy (§ 1-108). However, all members of the RSO are individually accountable for adhering to these policies, regardless of their familiarity with the terms or any claim of insufficient communication from the president and treasurer. Membership in an RSO implies acceptance of and compliance with all university policies and regulations.

Revised Version; Approved by SA

§ 3-201 Final Examinations

(a) All Students: The following regulations will be applied with the understanding that the university must reasonably accommodate a student’s religious beliefs, observances, and practices in accordance with § 1-107 and § 1-501 in regard to the scheduling of examinations if the student informs their instructor of the conflict within one week after being informed of the examination schedule. Appeal of an instructor’s decision of such accommodation may be made to the dean or dean's designee executive officer of the department academic unit in which the course is offered.

(1) Synchronous courses are defined as courses in which at least one component of the course meets in-person or remotely at a day and time published in the Class Schedule.

(2) Asynchronous courses are defined as courses in which no component of the course occurs at a day and time published in the Class Schedule.

(3) Synchronous final exams are defined as final exams where all students enrolled in the section or course are scheduled to begin the exam simultaneously at a scheduled day and time, either in the same location or remotely. Synchronous final exams may be required only in synchronous courses.

(4) Asynchronous final exams are defined as final exams that may be scheduled and completed in any period within a longer window of time. Asynchronous exams may be offered in synchronous or asynchronous courses.

(5) Requirement for final examinations: End of the semester synchronous final examinations that carry significant weight in calculating the final course grade may be given only during the scheduled final examination period for the term. Alternative assessments such as papers, projects, studio assignments, or take-home/asynchronous exams, including those assigned in teams, may be due during the last two weeks of instruction provided they are assigned with a clear due date in the class syllabus or other information distributed to students no later than the end of the first week of instruction. Synchronous final examinations will be given during the scheduled final examination period for each course, except in a course that has a character that renders a final examination unnecessary or impracticable, as determined by the instructor.

(6) Change in final examination schedule: The beginning and ending dates for final examinations are defined within each term’s Academic Calendar (https://senate.illinois.edu/a_calendar.asp). The Schedule of Final Examinations for all colleges (except Law, Veterinary Medicine, and the Carle Illinois College of Medicine) is prepared and published by the Office of the Registrar (https://registrar.illinois.edu).

Instructors who give synchronous final examinations, regardless of course modality, must do so at the time specified in the Schedule of Final Examinations (https://registrar.illinois.edu/final-exam-scheduling-guidelines/) unless a change is approved in advance by the Office of the Provost. Requests for change should be submitted to the executive officer of the department in which the course is offered. Permission may not be granted to those instructors wishing to change final examinations to a time outside the final examination week. Reading Day should be left entirely free of any mandatory course obligations so that students may use this opportunity to prepare for their upcoming final exams.

(7) The window in which asynchronous exams are to be started must be at least 24 hours. In the case of an untimed take-home exam, this means students must be allowed a minimum of 24 hours to complete the exam.

(8) A student shall be said to have an exam conflict if that student has two synchronous exams scheduled during overlapping time periods. A conflict also exists if the student would be required to take three or more final exams with starting times all within a 24-hour window. A student shall be said to have an exam conflict if that student has two instructor scheduled, synchronous exams during the same exam window. If a student is permitted to select an exam time, the student shall be said to have an exam conflict only if there are no available alternative times that do not conflict with an instructor scheduled, synchronous exam.

(9) Alternative final assessments shall be treated as if they are exams. They should be handled as synchronous exams if individual rescheduling is impractical, e.g. assessments involving group work. No student is required to take more than two consecutive final examinations. This means that a student taking a final examination beginning at 8:00 a.m. and another beginning at 1:30 p.m. on the same day cannot be required to take a final examination that same evening. However, the student could be required to take a final examination beginning at 8:00 a.m. the next day. Similarly, a student having a final examination beginning at 7:00 p.m. one day and another beginning at 8:00 a.m. the next day cannot be required to take a final examination beginning at 1:30 p.m. that second day. Any student with an exam conflict meeting these criteria is entitled to rescheduling as follows if action is taken no later than the last day of classes:

(A) The student must determine whether a conflict exam or asynchronous scheduling option for a final examination is being held at another time for any of the examinations involved.

(B) If a conflict final examination has been scheduled for any of the courses, the student must take one or more of these conflict final examinations. If conflict final examinations are offered for more than one course, the student must take the conflict for the course that has the largest number of students.

(9 10) When a conflict exists, the student must first attempt to resolve the conflict with scheduled conflict exams and/or by choosing an alternate time for any asynchronous or self-scheduled exams that may be involved in the conflict. If conflict exams are offered for more than one course, the student must take the conflict for the course that has the largest number of students. If no conflict final examinations have been scheduled, the student must contact the instructor of the course having the largest number of students. The contact must be made no later than the last day of classes, and that instructor must provide a makeup final examination. Normally in a semester several combined-sections, conflict, arranged, and noncombined final examinations are given at the same time. As a guide to resolving conflicts, an order of priority has been established within each final examination period, and a student should resolve a conflict using the published final examination schedules and the following priority guidelines.

(A) National and state professional examinations (e.g., CPA, actuarial science, Architecture Registration Examination) take priority over campus final examinations. An instructor must offer a conflict final examination to a student scheduled to take a national or state professional examination and a campus final examination at the same time.

(B) In resolving conflicts, priority will be given in the following order:

(i) Noncombined, synchronous exams scheduled by the Office of the Registrar

(ii) Combined-sections, synchronous exams scheduled by the Office of the Registrar

(iii) Asynchronous or arranged exams scheduled by the instructor

(iv) Conflict final examinations

(C) A department offering a combined-sections, asynchronous, or arranged final examination must provide a conflict examination if required to accommodate student conflicts.

(D) In the event of a conflict not clearly resolved by the provisions of this section or which cannot otherwise be resolved, students should consult with the dean or appropriate designee in their home academic unit.

(10 11) If the conflict cannot be resolved using the methods described in 3-201(a)(9 10), the student must contact the instructors whose courses are involved in the conflict no later than the last day of class. The instructors and the student will collaborate to resolve the conflict.

(11 12) The following priority order should be used to determine how to resolve conflicts. That is, setting up any required special conflict exams is the responsibility of the course with the lowest priority.

(A) National and state professional examinations (e.g. CPA, actuarial science, Architecture Registration Examination)

(B) Synchronous noncombined exams scheduled by the Office of the Registrar

(C) Synchronous combined-sections and arranged-time exams scheduled by the Office of the Registrar

(D) Synchronous exams scheduled by the instructor

(E) Synchronous conflict exams

(F) Asynchronous exams

When two conflicting exams involve courses of the same priority, the course with the largest number of students has the responsibility for offering a special conflict exam.

(12 13) A department offering a combined-sections, asynchronous, or arranged final examination must provide a conflict exam if required to accommodate student conflicts.

(13 14) In the event of a conflict not clearly resolved by the provisions of this section or which cannot otherwise be resolved, students should consult with the dean or appropriate designee in the home academic unit.

(b) Undergraduate Students

(1) Undergraduate students must obtain the approval of the dean of their college to defer a final examination. Undergraduate students who must miss a scheduled final examination should report this fact to the dean of their college as soon as possible and before the final examination period begins.

(2) For satisfactory reasons, students may be “excused” by the dean of their college and examined later by their instructor. Absence from a final examination for any other cause is reported as a final grade of “absent” (ABS) "failure" (F) in the course and counts as a failure. (See § 3-103.)

(c) Graduate Students

(1) Graduate students who are unable to take a final examination at the scheduled time or to complete other requirements of a course must make individual arrangements with the instructor. (See § 3-104.)

(2) Approval of this deferment by the dean of the Graduate College is not required.

Revised Version; Approved by SA

§ 1-302 (d) Rules of Conduct

(d) Hazing: any action taken or situation created (1) for the purpose of initiation into, admission into, affiliation with, or as a condition of continued membership in, a group or organization; and (2) to produce physical discomfort or injury, mental discomfort, embarrassment, or ridicule. intentional, knowing, or reckless act committed by a person (whether individually or in concert with other persons) against another person or persons regardless of the willingness of such other person or persons to participate that is 1) games and activities; or any activities which are not consistent with the academic mission, organizational ritual or policy, or applicable state or local law. Hazing may occur regardless of a person’s willingness or consent to participate in the activity committed in the course of an initiation into, an affiliation with, or the maintenance of membership in, a student organization; and 2) causes or creates a risk, above the reasonable risk encountered in the course of participation in the institution of higher education or the organization (such as the physical preparation necessary for participation in an athletic team), of physical or psychological injury including but not limited to: Such actions or situations may include but are not limited to the following: use of alcohol; personal servitude; paddling in any form; creation of excessive fatigue; physical and psychological shocks; wearing of apparel which is conspicuous or not in good taste; engaging in public stunts; degrading or humiliating games and activities; or any activities which are not consistent with the academic mission, organizational ritual or policy, or applicable state or local law. (a) whipping, beating, striking, electronic shocking, placing of a harmful substance on someone's body, or similar activity; (b) causing, coercing, or otherwise inducing sleep deprivation, exposure to the elements, confinement in a small space, extreme calisthenics, or other similar activity; (c) causing, coercing, or otherwise inducing another person to consume food, liquid, alcohol, drugs, or other substances; (d) causing, coercing, or otherwise inducing another person to perform sexual acts; (e) any activity that places another person in reasonable fear of bodily harm through the use of threatening words or conduct; (f) personal servitude; (g) degrading or humiliating activities; (h) any activity against another person that includes a criminal violation of local, state, or federal law; and (i) any activity that induces, causes, or requires another person to perform a duty or task that involves a criminal violation of local, state, or federal law. Hazing may occur regardless of a person’s willingness or consent to participate in the activity.

Revised Version; Approved by SA

§ 3-505 (h)(2)(i) Fee Assessments

(h) Student Initiated Fees
Student Initiated Fees – All Student Initiated Fees (1-11) listed below were implemented as referenda questions approved by the students during the student election process. Upon approval each Student Initiated fee was approved by the University of Illinois Board of Trustees. Similarly, a student referendum affirmed the role of the Student Fee Advisory Committee (SFAC) to provide recommendations to the Chancellor regarding the dollar amount of each Student Initiated Fee. The SFAC review process will at least follow the rotation schedule below. Continuation of an existing fee will be reaffirmed by student vote as per the rotation schedule below. A new Student Initiated Fee may be established upon affirmation of a student body vote. The following fees will be reviewed at least every four years in the following order: Year 1-Krannert Center Fee and, Collegiate Readership Fee; Year 2-Cleaner Energy Technologies Fee, Sustainable Campus Environment Fee, and Legacy of Service and Learning Scholarship Fee; Year 3-Cultural Programming Fee, Students for Equal Access to Learning Fee, Bicycle Programs and Infrastructure Fee, and Helping Others’ Personal Excellence Fee; Year 4-Student Organization Resource Fee, Study Abroad and Travel Scholarship Fee, and Media Fee. All Student Initiated Fees shall be reviewed by the Student Body via student referendum no less than once every four years.

(1) Cleaner Energy Technologies Fee (CET)
A fee used to purchase cleaner energy technologies for campus, including solar, wind, hydrogen and geothermal projects, energy efficiency purchases, and the purchase of renewable energy from non-university producers. This fee shall be reviewed by the Student Body via student referendum no less than once every four years.

(2) Collegiate Readership Fee
A fee to fund the Collegiate Readership Program, which provides free copies of various newspapers. This fee shall be reviewed by the Student Body via student referendum no less than once every four years.

(2 3) Cultural Programming Fee (CP)
A fee that supports cultural programming within six areas: African-American, Asian-American, Latina/o, LGBT, Native American and women’s programming. This fee shall be reviewed by the Student Body via student referendum no less than once every four years.

(3 4) Krannert Center Fee
A fee to support productions at the Krannert Center for the Performing Arts (KCPA). This fee shall be reviewed by the Student Body via student referendum no less than once every four years.

(4 5) Legacy of Service and Learning Scholarship (LSLS) Fee
A fee creating a new and permanent source of need/merit-based scholarships which include a community service component. This fee shall be reviewed by the Student Body via student referendum no less than once every four years.

(5 6) Student Organization Resource Fee (SORF)
A fee to help fund programs and/or services of Registered Student Organizations. This fee shall be reviewed by the Student Body via student referendum no less than once every four years.

(6 7) Students for Equal Access to Learning (SEAL) Fund
A fee which supplements existing financial aid for students with financial need. This fee shall be reviewed by the Student Body via student referendum no less than once every four years.

(7 8) Study Abroad and Travel Scholarship Fee
A fee to provide scholarships to undergraduate students for study abroad and the graduate and professional students for travel scholarships. This fee shall be reviewed by the Student Body via student referendum no less than once every four years.

(8 9) Sustainable Campus Environment Fee (SCEF)
A fee to help establish a sustainable campus environment by financing initiatives such as green buildings, engagement of the university community, recycling, energy efficiency, and environmentally responsible purchasing. This fee shall be reviewed by the Student Body via student referendum no less than once every four years.

(9 10) Media Fee
A fee to support Illini Media Company which operates The Daily Illini, Illio, WPGU, and other campus-based media. This fee shall be reviewed by the Student Body via student referendum no less than once every four years.

(10 11) Bicycle Programs and Infrastructure Fee
A fee used to fund better bike infrastructure, expanding bike parking, creating safety courses and materials for bike encouragement and education, and creating a bike rental program. This fee shall be reviewed by the Student Body via student referendum no less than once every four years.

(11 12) Helping Others’ Personal Excellence (HOPE) Fee
A fee to provide scholarships for students who demonstrate financial need but do not otherwise qualify for financial aid. This fee shall be reviewed by the Student Body via student referendum no less than once every four years.

(i) Online Fee
A mandatory fee assessed to students enrolled in degree-seeking or non-degree academic credit-bearing experiences that are not based on campus (including off campus and online), for online counseling support, support by the Connie Frank CARE Center and Office for Student Conflict Resolution, access to library services and collections, and access to technology systems and services. This fee is assessed per credit hour.

Revised Version; Approved by SA

§ 3-102 Grading System – Grades Authorized for All Colleges

Excellent (A+, A, A-); Good (B+, B, B-); Fair (C+, C, C-); Poor (D+, D, D-) (lowest passing grade); Failure (F) (not acceptable for degree credit), including courses dropped for academic integrity violations (see § 1-402); Absent from the final examination without an acceptable excuse ABS (counts as a failure, not acceptable for degree credit). If a student is absent from a final examination, and it is clear that taking that examination could not have resulted in a passing grade for the course, a grade of F may be given instead of ABS. The A+ grade standing alone does not designate Honors Credit (see § 3-703). To recognize superior academic performance in courses designated as an honors course/section by the offering department or when the student has an Honors Credit Learning Agreement, the appropriate grade is A+H.

Revised Version; Approved by SA

§ 3-103 (b) Computation of Scholastic Averages

(b) F = Failure (including courses dropped for academic integrity violations) = 0.00
ABS = Absent from final; counts as failure.

Revised Version; Approved by SA

§ 3-104 Other Grade Symbols in Use (Undergraduate Students) (NC)

Undergraduate Students
Only the dean of the student’s college, or, for nondegree students not admitted through a college, the Office of the Vice Chancellor for Academic Affairs and Provost may authorize such extension of time in individual cases. A grade of “incomplete” that is not removed by the end of the first eight weeks of instruction in the next Fall or Spring semester in which the student is enrolled on the Urbana-Champaign campus becomes the grade of F (or U) by rule, depending on grading mode of the course. The exact date can be found on the Office of the Registrar Academic Calendars (http://registrar.illinois.edu/academic-calendars). If the student receiving the incomplete grade does not reenroll on the Urbana-Champaign campus, the incomplete grade, if not removed, becomes an F (or U) by rule, after one calendar year. With the approval of the dean of the student’s college, the student who has not made up an “incomplete” examination may be withdrawn from the course retroactively, provided such withdrawal is completed before the grade of “incomplete” automatically becomes a grade of F (or U) by rule. In exceptional cases, a student who, because of absence for active military service, physical disability, or other sufficient cause, is unable to comply with the rule by removing the I grade within the specified time may be granted a limited extension by the dean of the student’s college. A student whose status cannot be determined because of “incomplete” grades may register again only with the approval of the dean of the student’s college. (See §§ 3-313 and 3-201.)

NC No credit earned. To be used only in courses taken under the credit-no credit grading option. Instructors report the usual letter grades. As of Fall 2022, a letter grade of F or a grade of ABS will automatically be converted to NC (Between Fall 2022 and Fall 2024, ABS grades will also convert to NC). Prior to Fall 2022, a grade of D+ or lower was converted to NC.

Revised Version; Approved by SA

§ 3-106 Grade Corrections

When a student’s grade has been incorrectly reported, the instructor may correct the grade with the approval of the executive officer for the unit in which the course is offered. (Exception: an ABS grade may be changed to a letter grade only with the additional approval of the dean of the college in which the student was registered at the time the original grade was assigned.) The regular supplemental grade form is used to report the corrected grade; all copies of the form must be submitted to the student’s college office.

Revised Version; Approved by SA

§ 3-203 (a)(4)(A) Proficiency Examinations

(4) Departmental proficiency examinations may NOT be taken in the following circumstances:

(A) To earn credit for a course that has been failed, meaning the student earned a grade of F, FR, or ABS (prior to Fall 2025). (See § 3-204 on special examinations.)

Revised Version; Approved by SA

§ 3-204 (b)(1) Special Examinations

(b) A special examination may be given only in the following circumstances:

(1) the student earned a failing grade of (F, FR, or ABS) (prior to Fall 2025) in the University of Illinois course.

Revised Version; Approved by SA

§ 3-301 (a)(3) Number of Hours

(a) All Students

(1) For undergraduate, graduate, and professional students, the minimum program required for receipt of maximum educational benefit payments under the Veteran’s Readjustment Benefits Act of 1966 and receipt of Social Security benefits as a dependent is 12 hours in a semester (six hours in the summer term).

(2) Twelve credit hours and above in a semester constitute a full program of study for tuition and fee assessment; in the summer term, the number of hours is six and above. (See § 3-501(b) on credit ranges.)

(3) Registration requirements for certification purposes in individual semesters, if the student is registered, are as follows:

Undergraduate and Professional Students

Graduate Students

For purposes of load calculation, English as a Second Language courses required or recommended by the English as a Second Language Placement Test will count as four hours even if the registration is listed in the student registration systems as zero hours.

(3) Registration in at least 12 credit hours in a semester is required for certification as a fulltime student with one exception. Graduate students with assistantship appointments of 25–67%, inclusive, for a semester will be considered full-time for certification purposes when they are registered for at least eight credit hours. For purposes of load calculation, English as a Second Language courses required or recommended by the English as a Second Language Placement Test will count as four hours even if the registration is listed in the student registration systems as zero hours. Registration in at least six credit hours is required for certification as a half-time student in a semester. In the summer term, registration in at least six credit hours is required for full-time certification.

(4) For university academic terms of other lengths, the number of hours are determined proportionately in accordance with the above principles.

(5) Study Abroad students shall be considered full-time for academic purposes at the university when they are enrolled for at least the minimum full-time academic load as defined by the international institution. However, federal regulations require that students must take and transfer back 12 or more University of Illinois Urbana Champaign hours to be considered full-time for financial aid purposes.

Revised Version; Approved by SA

§ 2-701 (a) Basis for Chancellor’s Emergency Powers

(a) The Chancellor, in consultation with the President, will place into effect policies, regulations, procedures, and measures deemed necessary or appropriate to meet an emergency, to safeguard persons and property, and to maintain educational and research activities. Examples of emergency measures include, but are not limited to, the imposition of curfew or other crowd-control measures, and the imposition of interim suspension upon any student where there is reasonable cause to believe the student has posed or may pose a significant threat to the health and/or safety of the campus community (including persons or property) or the student substantially threatens or interferes with the maintenance of appropriate order and discipline in university operations. Those students placed on interim suspension shall be given prompt written notice of charges allegations and the opportunity for a prompt hearing in accordance with 4.03 of the Student Disciplinary Procedures.