Revised Version; Approved by SA

§ 1-501 (d)(4-6) (e)All Students

(d) Students whose absences meet the criteria below may contact the Student Assistance Center in the Office of the Dean of Students to request an absence letter, if it is required by an instructor. Absence letters, however, do not excuse students from class or ensure that make-up work will be permitted. This authority rests with each instructor. These letters are intended to provide information to the instructors who require them and can be used to help the instructor determine whether or not to excuse the absence and allow make-up work. Except for absences related to religious beliefs/observances/practices, which are addressed in § 1-501(d)(4) below, sStudents should request absence letters as soon as possible after the student’s return from the absence, but no later than 10 business days after the student’s return to class. The Student Assistance Center will not provide letters requested outside of this timeframe.

An absence letter may be requested for documented absences resulting from:

(1) Prolonged illness or injury of student of three days or more. The illness must be formally documented by a health care provider who has provided the student treatment and must be on the provider’s letterhead. Students with chronic health conditions and/or disabilities that may affect their class attendance should register with Disability Resources and Educational Services (DRES), in accordance with § 1-110.

(2) Life threatening or serious illness or injury of an immediate family member including parents, legal guardian, spouse/partner, siblings, children, or grandparents. Relatives-in-law and step relatives in categories above are also included. The condition of the family member must be formally documented by the treating health care provider and must be on the provider’s letterhead.

(3) Death of a family member (See Student Bereavement Guidelines https://odos.illinois.edu/community-of-care/resources/students/bereavem…).

(4) A student’s religious beliefs, observances, and practices. University policy and state law require that all instructors reasonably accommodate conflicts with class attendance and work requirements resulting from a student’s religious beliefs, observances, and practices. (See § 1-107.) Students should consult with their instructor regarding any potential conflicts. Should any instructor require an absence letter in order to manage the absence, students should complete the Request for Accommodation for Religious Observances form, which can be found on the Office of the Dean of Students website. In order to best facilitate planning and communication between students and faculty, students should make requests for absence letters as early as possible in the semester in which the request applies.

(5) A student serving as a volunteer emergency worker, as defined in the Volunteer Emergency Worker Job Protection Act. University policy and state law require that all instructors reasonably accommodate conflicts with class attendance and work requirements resulting from a student’s serving as a volunteer emergency worker.

(6)(4) Significant and compelling circumstances beyond a student’s control. This may include medical treatment or surgery related to a prolonged illness or injury; pregnancy; legal matters; citizenship or naturalization processes; or acts of nature which cause destruction to the student’s primary residence or which disrupt air travel such that a student is unable to return to campus as planned. These circumstances must be documented. Absence letters will not be approved for classes missed: (i) to attend family events such as weddings, graduations, or reunions; (ii) to be present for circumstances related to extended family members including illness; (iii) to attend job or graduate school interviews; or (iv) for other reasons which do not satisfy the standard of significant and compelling, as determined by the Student Assistance Center.

(e) University policy and state law require all instructors to reasonably accommodate students whose class absences result from religious beliefs, observances, and practices or from serving as a volunteer emergency worker under the Volunteer Emergency Worker Job Protection Act.conflicts with class attendance and work requirements resulting from a student’s religious beliefs, observances, and practices (see 1-107 Provision of Religious Accommodations for Students). University policy and state law also require all instructors to reasonably accommodate conflicts with class attendance and work requirements resulting from a student serving as a volunteer emergency worker under the Volunteer Emergency Worker Higher Education Act. The Office of the Dean of Students provides an optional resource on its website to assist students in making requests to their instructors for accommodations resulting from religious beliefs, observances, and practices or arising from service as a volunteer emergency worker. If an instructor denies a student’s request for a reasonable accommodation related to service as a volunteer emergency worker under this section, the student may appeal the decision in writing to the dean or dean’s designee of the unit offering the course.

Revised Version; Approved by SA

§ 1-107 Religious Beliefs, Observances, and Practices Policy for the Provision of Religious Accommodations for Students

1. Illinois law requires the university to reasonably accommodate its students’ religious beliefs, observances, and practices in regard to admissions, class attendance, and the scheduling of examinations and work requirements. (See § 1-501; Article 3, Part 2.) It is the policy of the University of Illinois Urbana-Champaign to reasonably accommodate its students’ religious beliefs, observances, and practices that conflict with a student’s class attendance or participation in a scheduled examination or work requirement, consistent with state and federal law.
2. Any student may appeal in writing an instructor’s decision on a request for accommodation based on religious beliefs, observances, and practices to the dean of the academic unit offering the course. Before taking action, the dean or director should request that the instructor explain their decision in writing. Students must request a reasonable accommodation for their religious belief, observance, and practice in advance of the conflict to allow time for both consideration of the request and alternate procedures to be prepared. Not requesting an accommodation reasonably in advance of the conflict may result in a delay or denial of the accommodation.
3. A reasonable accommodation for a religious belief, observance, and practice is defined as a change that allows the student to participate in their religious belief, observance, and practice and which does not fundamentally alter the educational requirement or place an undue hardship on an instructor, department, or office.
4. Students must direct a request for a reasonable accommodation for a religious belief, observance, and practice to the instructor(s) of the affected course(s), who shall review the request and determine whether a reasonable accommodation can be made. The Office of the Dean of Students provides an optional resource on its website to assist students as they are making such requests to their instructors.
5. If an instructor denies a student’s request for a reasonable accommodation for a religious belief, observance, and practice, the student may appeal the decision in writing to the dean or dean’s designee of the academic unit offering the course. Before taking action, the dean or dean’s designee will ask the instructor to explain their decision in writing.

Revised Version; Approved by SA

§ 2-103 (h) Student Health Insurance

(h) If a student wishes to opt out from the Student Health Insurance Fee, a waiver application must be completed and approved within the Insurance Enrollment/Change Period for the semester. A student who wishes to opt out from the fee must present health insurance coverage that is compliant with the ACA. Other coverage must meet the “Comparable Requirements” listed on the Student Insurance website (si.illinois.edu). The policy must be in force on or before the first day of classes coverage for the semester for which the waiver is being requested.

Evidence of ACA compliant health insurance coverage must be a copy of the schedule of medical benefits and a certificate of coverage or notice on company letterhead from the employer or company certifying coverage of the student. The waiver will continue in effect until the end of that academic year. If waiver from the Student Health Insurance Plan is approved, the student is responsible to maintain ACA compliant health insurance coverage while enrolled in the University of Illinois.

Revised Version; Approved by SA

§ 3-801(a)(1) Credit Requirements for Degrees

1. First Bachelor’s Degree
   1. In addition to specific course and scholastic average requirements, each candidate for a bachelor’s degree from the University of Illinois Urbana- Champaign must earn at least 45 60 semester hours of University of Illinois Urbana-Champaign credit, of which at least 21 hours must be 300 or 400 level courses of University of Illinois Urbana-Champaign credit.
   2. A student on drop status may not graduate until the student has been reinstated by the dean of the student's college. A student who meets the conditions of subsection (a)(1) above must notify the dean of the student's college of the student’s intent to apply credit earned elsewhere toward the degree requirements and arrange to have a final official transcript from the other collegiate institution(s) attended sent to the Office of Undergraduate Admissions.
   3. Only those courses that are applicable toward the degree sought may be counted in satisfying the above minimum requirements. (See the Academic Catalog at http://catalog.illinois.edu/)
   4. Students transferring from the University of Illinois at Chicago or at Springfield to Urbana-Champaign as candidates for degrees must satisfy the degree requirements in subsection (a)(1) and academic requirements for graduation established for the curriculum entered on the Urbana-Champaign campus.
   5. A student who requests that the credit requirement for graduation be waived should complete and submit a petition to the dean of the student's college, who will take action on the petition.

Revised Version; Approved by SA

§ 3-505 Fee Assessments (a) Service Fee

1. Service Fee
   A fee to support salaries, programming, general expenses, and utilities for campus Auxiliary Service units such as the Illini Union, State Farm Center, and Campus Recreation. Students exempt from this fee because they are registered in Credit Ranges IIIor IV (Range IV in summer) may obtain these services by paying the semester fee at a cashier’s window in 100 Henry Administration Building. online. (https://go.illinois.edu/UIUCServiceFee)

Revised Version; Approved by SA

§ 3-110 Academic Standing Rules

1. The following rules are applied in the academic standing review process that takes place in all undergraduate academic units and in the Graduate College at the end of each semester. They do not apply in the professional programs in the Carle Illinois College of Medicine, the College of Law, and College of Veterinary Medicine. (See § 3-609(b) on notification.)
   1. Students are considered in Good Academic Standing when they meet or exceed all required university and program-specific grade point averages (GPAs) as well as other academic program-specific requirements.
   2. Students who are not in Good Academic Standing are considered in Academic Warning status. When students are placed on Academic Warning status, they receive notice from their college, division, or school that describes the reason(s) the student is on Academic Warning and requirements needing to be met to return to Good Academic Standing. Students who do not meet these requirements are subject to drop rules.
2. Academic Standing Rules
   The following regulations shall be used to determine a student’s academic standing, provided drop rules do not apply (See § 3-110(c)). GPA references are based on the University of Illinois Urbana-Champaign semester average or the cumulative GPA (See § 3-103 on computation of scholastic averages.)
   1. Undergraduate students:
      1. An undergraduate student whose cumulative average is below 2.0 and/or who earns a semester GPA below 2.0 and/or does not meet program-specific requirements in the most recent semester or during summer session in which the student is registered will be placed on Academic Warning status beginning the next semester or summer session in which the student is registered.
      2. Undergraduate students on Academic Warning status are returned to Good Academic Standing upon meeting the requirements and stipulations communicated to them in their notification of being placed on Academic Warning status.
   2. Graduate students:
      1. A graduate student whose cumulative average is below the minimum set for their academic program and/or who earns a semester GPA below 2.25 in the most recent semester in which the student is registered is will be placed on Academic Warning status beginning the next semester in which the student is registered.
      2. Graduate students who are on Academic Warning status for failure to maintain the minimum GPA are returned to Good Academic Standing upon obtaining a cumulative GPA at or above the minimum and the most recent semester GPA of 2.25 or better.
   3. All students:
      1. A. In addition to the general requirements described above, a student may be notified by their college, division, or school that they are in Academic Warning status at any time when, in the judgment of the college, division, or school, the student's scholastic record warrants such action. The college, division, or school will review the student’s scholastic record and return the student to Good Academic Standing when warranted.
      2. Likewise, the rules may be waived when, in the judgment of the college, division, or school, a student’s scholastic record indicates that this action is unwarranted and the student can be in Good Academic Standing.
      3. A student’s academic standing may not be changed by attendance at another institution except by special action of the dean of the student’s college or school.
3. Drop Rules
   The following regulations shall be used to determine if a student is to be dropped from the university for academic reasons.
   1. A student is dropped if they earn a semester GPA below 1.0 (not including summer or winter session).
   2. A student on Academic Warning status who fails to meet the requirements communicated to them by their college, division, or school is dropped.
   3. A student who fails to make satisfactory progress toward their degree is dropped. Examples would be the repeated failure of a required course or failure to meet other conditions for continuation in the curriculum.
   4. A nondegree or part-time student who fails to complete the conditions of admission or continuation is dropped.
   5. The drop rules may be waived when, in the judgment of the student’s college or school, the student's scholastic record warrants such action.

Revised Version; Approved by SA

§ 1-302 (g) (l) Rules of Conduct

(g) Providing false or misleading information to a member or agent of the university acting in the performance of their duty; or failing to comply with reasonable directions of a member or agent of the university acting in the performance of their duty, including but not limited to failing to provide identification to a university official upon request by that official or failing to comply with an order or instruction by a university official to depart from university property or any part thereof.

(l) Indecent exposure of the body, including, but not limited to urination or defecation in public.; knowingly providing images of nudity without the consent of the recipient.

Revised Version; Approved by SA

§ 1-303 (a) Falsification of Documents

1. Any student who, for purposes of fraud or misrepresentation, falsifies, forges, defaces, alters, possesses, or mutilates in any manner any document or representation thereof may be subject to discipline when this action substantially affects the university community’s interest. Some examples of documents covered by this regulation include identification cards, program requests, change slips, receipts, transcripts of credits, library documents, petitions for reclassification of residency status, etc.

Revised Version; Approved by SA

§ 3-508 Refunds of Registration Charges (a) (2)

(a) Withdrawal from the University

(1) A student who, for reasons other than active military service or other approved national defense service, withdraws from the university on or before 60 percent of the enrollment period has elapsed shall receive a refund. Assessed tuition, the service fee, the general fee, Academic Facilities Maintenance Fund Assessment (AFMFA), Library/Information Technology Fee and the transportation fee are refunded on a pro-rata basis less a fifty dollar ($50) Administrative Fee. The Administrative Fee is not charged for withdrawal from the summer term.

(2) Students who withdraw from the university continue to be covered by student health insurance and are eligible to receive McKinley Health Center services until the close of the term if the fees for these services were originally assessed. The Health Service Fee (HSF) is not refundable. If the HSF was originally assessed, students remain eligible to receive McKinley Health Center services until the close of the term.

(3) The Student Health Insurance Fee (SHIF) may be waived. If the SHIF was originally assessed but coverage has not been used, students who withdraw from the university may contact the Student Insurance office (insure@illinois.edu) to request that the insurance coverage be waived. All such requests must be completed within an insurance Enrollment Period; otherwise, students will continue to be covered by student health insurance until the close of the term.

(34) Before a refund is made to the student, the university must make a refund to appropriate financial aid programs providing assistance to the student. Students indebted to the university at the time of withdrawal will have the amount owed deducted from the amount of any refund available.

(45) Students who either fail to withdraw officially from the university or withdraw following the refund period are responsible for payment of all tuition and fee charges billed. (See § 3-306.)

Revised Version; Approved by SA

§ 3-203 (b)(5) Proficiency Examinations

(b) Undergraduate Students

(1) Proficiency examinations for advanced standing are offered in all university courses normally open to freshmen and sophomores.

(2) A student may take proficiency examinations in more advanced undergraduate courses on the recommendation of the head or chairperson of the department and with the approval of the dean of the college in which the department offering the proficiency exam is located.

(3) Proficiency examinations for advanced courses may be taken by graduating seniors at any time designated by the instructor within the time limits of subsection (a)(3)(A) above.

(4) Undergraduate students who pass a proficiency examination are given credit toward graduation for the amount regularly allowed in the course, provided such credit does not duplicate credit counted for admission to the university and provided the credit is acceptable in their curriculum.

(5) Credit earned by a proficiency examination does not count toward satisfying the minimum requirement of sixtyforty-five semester hours of University of Illinois Urbana- Champaign credit. (See § 3-801 for details on the credit requirements for a bachelor’s degree.)

Revised Version; Approved by SA

§ 3-103 (c) (d) Computation of Scholastic Averages

(a) Numerical Values

(b) F = Failure (including courses dropped for academic integrity violations) = 0.00 ABS = Absent from final; counts as failure.

(c) Undergraduates
A uniform method for calculating undergraduate grade-point averages has been established for all undergraduate colleges on the Urbana-Champaign campus. These averages are calculated on the basis of all courses attempted for which grades and credits are assigned and that carry credit in accordance with the Courses catalog. Grades of S, U, CR, NC, PS, PP, NP, PZ, and PX are reported on the official university transcript but are not included in the grade-point averages since grade- points are not assigned to these letter grades. This method of calculation is used to determine honors, probationary and drop statusacademic standing, financial aid and scholastic awards, and transfer between colleges on this campus. For the purpose of computing a grade- point average for graduation, only the grades received in those courses counting toward the degree, including grades in repeated courses, are included in the average. (See also § 3 802.)

(d) Graduates
The graduate GPA includes all hours and grades for all courses taken while enrolled as a graduate student. The GPA component of academic status is calculated at the end of each semester. At the point of calculation, graduate students must have a cumulative graduate GPA at or above their department’s minimum and a semester GPA of at least 2.25 to be in good academic standing. To be eligible for an advanced degree, a graduate student must have a grade-point average of at least 2.75. Some departments require a higher average. See the Graduate College Handbook for Students, Faculty and Staff for more information about repeated courses and grade points used in computations.

Revised Version; Approved by SA

§ 3-506 Fee Waivers and Exemptions

1. Students enrolled in Tuition Ranges III or IV (Range IVfewer than 2 hours in summer) are assessed the General Fee and the Health Insurance Fee only and are exempt from all other remaining fees. Services covered by the remaining fees may be obtained by making individual arrangements with service providers. (See § 3‑505 for such arrangements.)
2. Health Insurance Fee Waivers
   1. graduate students with waiver-generating appointments, as defined in the section on tuition (See § 3-503(b)), receive a partial payment of the Health Insurance Fee.
3. Health Insurance Fee Exemptions
   1. students presenting evidence of approved equivalent medical insurance coverage (See § 2-103.)
   2. students registered in absentia
   3. students registered in off-campus and/programs or study-abroad courses for zero credit; however, the fee is required of students in those categories study-abroad courses registered for more than zero credit and of all Division of Intercollegiate Athletics (DIA) student athletes.
   4. University employees registered at the request of their departments in zero-credit courses especially established to improve work performance
   5. University employees registered as students but eligible for and participating in the mandatory State of Illinois Employees Insurance Program
   6. employees of specifically identified related agencies who are eligible automatically to receive hospital-medical coverage as an employee benefit at the cost of their employing agency
   7. Illinois Teacher of the Year recipients
   8. Big Ten Academic Alliance (BTAA)
   9. students in concurrent enrollment at the University of Illinois at Chicago or at Springfield
4. Service Fee Waivers
   1. graduate students with waiver-generating appointments, as defined in the section on tuition (See § 3-503(b))
   2. foreign exchange students with a Service Fee waiver as part of the exchange contract
   3. graduate students with college-level waivers
   4. law students with Service Fee waivers
   5. participants in the International Exchange Program in Agriculture
   6. participants in the Bridge Program
   7. Illinois Teacher of the Year recipients
   8. BTAA Visiting Scholars
   9. students in concurrent enrollment at the University of Illinois at Chicago or at Springfield
   10. Department of Children and Family Services dependents
5. Service Fee Exemptions
   1. students enrolled in Credit Ranges III or IV (Range IVfewer than 3 hours in summer)
   2. students registered in absentia
   3. students registered in study-abroad programs
   4. students registered as participants in the official high school concurrent enrollment program
   5. students registered in recognized off-campus programs
   6. faculty or academic professional employees holding at least 25 percent time appointments for three-fourths of the semester, as defined in the section on tuition
   7. staff members holding at least 50 percent time appointments for three-fourths of the semester, as defined in the section on tuition
   8. employees (as defined in (6) and (7) above) holding appointments with the University of Illinois at Chicago or at Springfield
   9. interinstitutional staff members
   10. cooperating teachers, administrators, or field supervisors, as defined in the section on tuition
   11. faculty, academic employees, or staff members of specifically identified related agencies
   12. University of Illinois faculty, academic professional, and staff retirees
6. Academic Facilities Maintenance Fund Assessment Waivers
   1. graduate students with waiver-generating appointments, as defined in the section on tuition (See § 3-503(b))
   2. foreign exchange students with a Service Fee waiver as part of the exchange contract
   3. graduate students with college-level waivers
   4. law students with Service Fee waivers
   5. participants in the International Exchange Program in Agriculture
   6. participants in the Bridge Program
   7. Illinois Teacher of the Year recipients
   8. BTAA Visiting Scholars
   9. students in concurrent enrollment at the University of Illinois at Chicago or at Springfield
   10. Department of Children and Family Services dependents
7. Library/Information Technology Fee Exemptions
   1. students registered in absentia
   2. students registered in study-abroad programs
   3. students registered as participants in the official high school concurrent enrollment program
   4. students registered in recognized off-campus programs
   5. faculty or academic professional employees holding at least 25 percent time appointments for three-fourths of the semester, as defined in the section on tuition
   6. staff members holding at least 50 percent time appointments for three-fourths of the semester, as defined in the section on tuition
   7. employees (as defined in (5) and (6) above) holding appointments with the University of Illinois at Chicago or at Springfield
   8. interinstitutional staff members
   9. cooperating teachers, administrators, or field supervisors, as defined in the section on tuition
   10. faculty, academic employees, or staff members of specifically identified related agencies
   11. University of Illinois faculty, academic professional, and staff retirees
8. Library/Information Technology Fee Waivers
   1. graduate teaching or research assistants holding at least 25 percent time appointments for three-fourths of the semester, as defined in the section on tuition
   2. foreign exchange students with a Service Fee waiver as part of the exchange contract
   3. holders of Graduate College waivers
   4. law students with Service Fee waivers
   5. participants in the International Exchange Program in Agriculture
   6. participants in the Bridge Program
   7. Illinois Teacher of the Year recipients
   8. BTAA Visiting Scholars
   9. students in concurrent enrollment at the University of Illinois at Chicago or at Springfield
   10. Department of Children and Family Services dependents
9. Academic Facilities Maintenance Fund Assessment Exemptions
   1. students registered in absentia
   2. students registered in study-abroad programs
   3. students registered as participants in the official high school concurrent enrollment program
   4. students registered in recognized off-campus programs
   5. faculty or academic professional employees holding at least 25 percent time appointments for three-fourths of the semester, as defined in the section on tuition
   6. staff members holding at least 50 percent time appointments for three-fourths of the semester, as defined in the section on tuition
   7. employees (as defined in (5) and (6) above) holding appointments with the University of Illinois at Chicago or at Springfield
   8. interinstitutional staff members
   9. cooperating teachers, administrators, or field supervisors, as defined in the section on tuition
   10. faculty, academic employees, or staff members of specifically identified related agencies
   11. University of Illinois faculty, academic professional, and staff retirees
10. General Fee Waivers
    1. BTAA Visiting Scholars
    2. students in concurrent enrollment at the University of Illinois at Chicago or at Springfield
    3. Department of Children and Family Services dependents
    4. Illinois Teacher of the Year recipients
11. General Fee Exemptions
    1. faculty or academic professional employees holding at least 25 percent time appointments for three-fourths of the semester, as defined in the section on tuition
    2. staff members holding at least 50 percent time appointments for three-fourths of the semester, as defined in the section on tuition
    3. employees (as defined in (1) and (2) above) holding appointments with the University of Illinois at Chicago or at Springfield
    4. interinstitutional staff members
    5. cooperating teachers, administrators, or field supervisors, as defined in the section on tuition
    6. faculty, academic employees, or staff members of specifically identified related agencies
    7. University of Illinois faculty, academic professional, and staff retirees
12. Health Service Fee Waivers
    1. graduate students with the waiver-generating appointments, as defined in the section on tuition (See § 3-503(b))
    2. BTAA Visiting Scholars
    3. students in concurrent enrollment at the University of Illinois at Chicago or at Springfield
    4. Department of Children and Family Services dependents
    5. Illinois Teacher of the Year recipients
13. Health Service Fee Exemptions
    1. students enrolled in Credit Ranges III or IV (Range IVfewer than 3 hours in summer)
    2. students registered in absentia
    3. students registered in study-abroad programs
    4. students registered as participants in the official high school concurrent enrollment program
    5. students registered in recognized off-campus programs
    6. faculty or academic professional employees holding at least 25 percent time appointments for three-fourths of the semester, as defined in the section on tuition
    7. staff members holding at least 50 percent time appointments for three-fourths of the semester, as defined in the section on tuition
    8. employees (as defined in (6) and (7) above) holding appointments with the University of Illinois at Chicago or at Springfield
    9. interinstitutional staff members
    10. cooperating teachers, administrators, or field supervisors, as defined in the section on tuition
    11. faculty, academic employees, or staff members of specifically identified related agencies
    12. University of Illinois faculty, academic professional, and staff retirees
    13. University employees registered as students but eligible for the mandatory State of Illinois Employees Insurance Program
14. Transportation Fee Waivers
    1. Graduate students with waiver-generating appointments, as defined in the section on tuition (See § 3-503 (b)) BTAA Visiting Scholars
    2. students in concurrent enrollment at the University of Illinois at Chicago or at Springfield
    3. Department of Children and Family Services dependents
    4. Illinois Teacher of the Year recipients
15. Transportation Fee Exemptions
    1. students enrolled in Credit Ranges III or IV (Range IVfewer than 3 hours in summer)
    2. students registered in absentia
    3. students registered in study-abroad programs
    4. students registered as participants in the official high school concurrent enrollment program
    5. students registered in recognized off-campus programs
    6. faculty or academic professional employees holding at least 25 percent time appointments for three-fourths of the semester, as defined in the section on tuition
    7. staff members holding at least 50 percent time appointments for three-fourths of the semester, as defined in the section on tuition
    8. employees (as defined in (6) and (7) above) holding appointments with the University of Illinois at Chicago or at Springfield
    9. interinstitutional staff members
    10. cooperating teachers, administrators, or field supervisors, as defined in the section on tuition
    11. faculty, academic employees, or staff members of specifically identified related agencies
    12. University of Illinois faculty, academic professional, and staff retirees
16. Student Initiated Fee Waivers
    1. BTAA Visiting Scholars
    2. students in concurrent enrollment at the University of Illinois at Chicago or at Springfield
    3. Department of Children and Family Services dependents
    4. Illinois Teacher of the Year recipients
17. Student Initiated Fees
    1. students enrolled in Credit Range III or IV (Range IVfewer than 3 hours in summer)
    2. students registered in absentia
    3. students registered in study-abroad programs
    4. students registered as participants in the official high school concurrent enrollment program
    5. students registered in recognized off-campus programs
    6. faculty or academic professional employees holding at least 25 percent time appointments for three-fourths of the semester, as defined in the section on tuition
    7. staff members holding at least 50 percent appointments for three-fourths of the semester, as defined in the section on tuition
    8. faculty, academic employees, or staff members of a specifically identified related agency
    9. interinstitutional staff members
    10. cooperating teachers, administrators, or field supervisors, as defined in the section on tuition
    11. employees (as defined in (6) and (7) above) holding a combined appointment with the University of Illinois at Chicago or at Springfield
    12. University of Illinois faculty, academic professional, and staff retirees
18. SEAL, LSLS, SORF, CET, SCEF, SAS and CP Waivers
    1. BTAA Visiting Scholars
    2. students in concurrent enrollment at the University of Illinois at Chicago or at Springfield
    3. Department of Children and Family Services dependents
    4. Illinois Teacher of the Year recipients
19. SEAL, LSLS, SORF, CET, SCEF, SAS and CP Exemptions
    1. students enrolled in Credit Range III or IV (Range IV in summer)
    2. students registered in absentia
    3. students registered in study-abroad programs
    4. students registered as participants in the official high school concurrent enrollment program
    5. students registered in recognized off-campus programs
    6. faculty or academic professional employees holding at least 25 percent time appointments for three-fourths of the semester, as defined in the section on tuition
    7. staff members holding at least 50 percent appointments for three-fourths of the semester, as defined in the section on tuition
    8. employees (as defined in (6) and (7) above) holding appointments with the University of Illinois at Chicago or at Springfield
    9. interinstitutional staff members
    10. cooperating teachers, administrators, or field supervisors, as defined in the section on tuition
    11. faculty, academic employees, or staff members of specifically identified related agencies
    12. University of Illinois faculty, academic professional, and staff retirees

Revised Version; Approved by SA

§ 3-202 Outside-of-Class-Period Examinations (h)(5)

(h) Conflict or makeup examinations must be arranged for those students who cannot take the scheduled outside-of-class period examination because of the conflicts arising from participation in any of the following activities:

(1) Other examinations, including special examinations, scheduled at a prior date. Priority will be given to the examination announced in class the earliest in the semester. If the two (or more) examinations being held at the same time were announced on the first day of class of each course, conflict and makeup examinations will be offered by the instructors of all of these courses and the students may choose which conflict or makeup examinations they wish to take.

(2) Regularly scheduled university-affiliated performances or rehearsals. Students are expected to notify the instructor of the conflicting performance or rehearsal as soon as possible but no later than one week before the examination.

(3) Regularly scheduled classes. Students are expected to notify the instructor of the conflicting regularly-scheduled class as soon as possible but no later than one week before the examination.

(4) Sickness, regular employment, or other extenuating circumstances. Appeal of an instructor’s decision regarding the excused absence may be made to the departmental executive officer.

(5) Religious observances and practices in accordance with § 1-107 and § 1-501. Appeal of an instructor’s decision regarding the excused absence may be made to the departmental executive officer dean or dean’s designee of the academic unit offering the course.

Revised Version; Approved by SA

§ 1-304 (c) Identification Cards

(c) The ID card must be presented for identification purposes at the request of an agent of the university when the agent is acting in the performance of their supervisory or security function (for example, examination proctor, university police officer, residence hall director or adviser, recreational facility supervisor, ticket takers, ushers). Any student refusing to provide the ID card when requested by an agent of the university acting within the scope of their duties may be subject to discipline and may be provided notice to immediately depart from university property or any part thereof.

Revised Version; Approved by SA

§ 3-601 Authorization and Responsibility for Policy Implementation

1. It is university policy to comply fully with the Family Educational Rights and Privacy Act of 1974 (the ActFERPA) as amended. On November 13, 1974, the Board of Trustees authorized the President of the university to promulgate guidelines and regulations for discharge of the university’s obligation under the Act FERPA to identify the responsibility for its implementation. The integrated nature of our administrative information systems means that some student information could be accessible throughout the University of Illinois. The University of Illinois will not disclose student record information that it maintains except as provided by law.
2. Except as otherwise provided in these Guidelines and Regulations, the responsibility for implementation of the Act FERPA is assigned to the Chancellor. Among these responsibilities are:
   1. publication of parents’ and students’ rights and procedures under the Act FERPA;
   2. publication of the types of records kept and the names of the persons in charge;
   3. notification to students of directory information categories that may be released without the student’s consent in each individual instance; and
   4. notification of a reasonable period of time during which currently enrolled students may indicate that any or all items of directory information should not be released without the student’s prior consent.
3. The Chancellor shall designate persons to perform the necessary functions.

Revised Version; Approved by SA

§ 3-602 Definitions

For the purpose of the ActFERPA:

1. “Student” is defined as a person who is or has been in attendance at the University of Illinois, in a course of study either on campus or off campus, and for whom the university maintains education records or personally identifiable information.
   1. “Attendance” includes, but is not limited to, attendance in person or remotely. It includes the period during which a person is working under a work-study program.
   2. “Denied Applicants” are persons who applied for admission but were not admitted are not considered students and have no rights under this policy.
2. “Education records” are those records, files, documents, and other materials that contain information directly related to the student and are maintained by the university or by a person acting for the university. Under Act FERPA, each student has the right to inspect their education record (see § 3-604 Regulations for Record Custodians). Exclusions:
   1. Sole possession records (personal memory aids that are not accessible or revealed to others except to a temporary substitute for the maker of the record).
   2. Alumni records that are created or received by the university after an individual is no longer a student in attendance and are not directly related to the individual’s attendance or academic progress as a student.
   3. Grades on peer graded assignments until they are collected and recorded by an instructor.
3. At the university, “directory information” for currently enrolled students includes the student’s name, addresses (including email), telephone numbers, University Identification Number (UIN), college, curriculum, and major field of study, class level, date of admission, expected graduation date, date of birth, dates of attendance and full- or part-time status, attendance site (campus/location), eligibility for membership in registered university honoraries, degrees, honors, and certificates received or anticipated; for students appointed as fellows, assistants, graduate, or undergraduate hourly employees, the title, appointing department, appointment dates, duties, and percent time of the appointment; weight and height if the student is an athletic team member; participation in officially recognized activities and sports; and institutions previously attended.
4. For former students, “directory information” may include the student’s name; date of birth; last known addresses and telephone numbers; college, curriculum, and major field of study; dates of admission, attendance, and full or part-time status; class level; honors; certificates or degrees earned at the university and the date(s) conferred; weight and height if the student was an athletic team member; participation in officially recognized activities and sports; attendance site (campus/location), and institutions previously attended.
5. “university officials” may include:
   1. any person employed by the university in an administrative, supervisory, academic, research, student employee, or support staff position (including persons employed by the university law enforcement unit and health staff);
   2. a person serving on an official committee, including but not limited to a scholarship, disciplinary or grievance committee, or otherwise assisting a university official in performing their tasks;
   3. a person serving on the Board of Trustees;
   4. a person or company with whom the university has contracted to provide a service (such as an attorney, auditor, or collection agent).
6. A school official has a “legitimate educational interest” if the official is:
   1. performing a task that is specified in the official’s position description or contract agreement;
   2. performing a task related to a student’s education (e.g. providing academic or personal advice and counsel, creating and/or maintaining educational records, supervising and/or certifying student educational progress for university or government purposes);
   3. performing a task related to the disciplining of a student;
   4. providing a service or benefit relating to the student (e.g. health care, counseling, job placement, housing, financial aid); or
   5. maintaining the safety and security of the campus. Whether or not a legitimate educational interest exists will be determined on a case-by- case basis by the head of the unit with which the records are affiliated or, if the request would include records that do not belong to that unit, by the Registrar.
7. “Parent” means a parent of a student and includes a natural parent, a guardian, or an individual acting as a parent in the absence of a parent or guardian.
8. “Personally Identifiable Information” includes, but is not limited to:
   1. The name of a student, the student’s parent(s), the student’s spouse or other family member;
   2. The address of the student or the student’s family;
   3. A personal identifier such as the student’s social security number or University Identification Number (UIN);
   4. A list of personal characteristics or other information which can be used to distinguish or trace an individual’s Identity either directly or indirectly through linkages with other information.
9. “Record” means any information recorded in any way, including, but not limited to, handwriting, print, computer media, video or audio recordings, film, microfilm, and microfiche.

Revised Version; Approved by SA

§ 3-603 Access to Student’s Personally Identifiable Education Records

1. By Students: A student’s education record shall be made accessible to the student requesting access to their record within a reasonable time, but in no case more than forty-five (45) days after the request for access has been made.
2. By Parents (including legal guardians): Access to a student’s education record will generally be granted to a parent only with the student’s prior written consent, except in the following circumstances:
   1. Dependent student. Parents of a dependent student, as defined in section 152 of the Internal Revenue Code of 1954, may be given the same access to that student’s education records as is available to the student without the student’s written consent if the parent documents to the satisfaction of the record’s custodian that the parent claimed the student as an exemption on the filing of the last federal income tax statement.
   2. Incidents involving alcohol or a controlled substance. The university may disclose information from a student’s education record to parents regarding the violation of any federal, state, or local law, or any rule or policy of the institution, governing the use of alcohol or a controlled substance if: (A) The student is under the age of twenty-one, and (B) The student is found to have committed a violation of the Student Code relating to alcohol or controlled substances, and (C) the Dean of Students determines it to be in the best interest of the student and the university.
   3. Health and safety emergency. The university may disclose information from a student’s education record to parents in connection with an emergency if knowledge of the information is necessary to protect the health and safety of the student or other individuals.
3. By Others:
   1. Information from a student’s education record may be disclosed to others:
      1. with the prior written consent of the student, specifying the records to be disclosed, the purpose of the disclosure, and to whom the disclosure is made, with a copy of the information disclosed provided to the student if requested;
      2. in compliance with judicial order, or lawfully issued subpoena, provided the university makes a reasonable effort to notify the student of the order or subpoena in advance of compliance, unless the order or subpoena directs otherwise; or
      3. by the Dean of Students or the emergency dean on duty, to appropriate parties, including parents, in connection with an emergency if knowledge of the information is necessary to protect the health or safety of the student or other individuals.
      4. if deemed by the Dean of Students to be necessary to protect public safety, the following information may be disclosed to the public:
         1. The name, code violation, and sanction of a student found (after all appeals through the disciplinary system) to be in violation of those provisions of § 1 302 applying to crimes of violence or nonforcible sex offenses; or
         2. Information about sex offenders and other individuals required to register under section 170101 of the Violent Crime Control and Law Enforcement Act of 1994, 42 USC 14071 received pursuant to federal law and guidelines.
   2. Otherwise, personally identifiable education records of students may be disclosed without the student’s written consent only to the following persons, subject to certain conditions as specified in FERPA:
      1. to other university officials, including faculty who have legitimate educational interests;
      2. to officials of other schools or school systems in which the student seeks or intends to enroll or where the student has already enrolled so long as the disclosure is for the purposes related to the student’s enrollment or transfer, upon condition that the student is notified of the disclosure, receives a copy of the record if desired, and has an opportunity for a hearing to challenge the content of the record;
      3. to those representatives of the federal government and state agencies who are identified in FERPA;
      4. in connection with the student’s application for, or receipt of, financial aid;
      5. to state and local officials or authorities to which such information is specifically required to be reported or disclosed concerning the juvenile justice system;
      6. to organizations (including the federal, state and local governments and independent organization) conducting studies for, or on behalf of the university under a written agreement for the purpose of developing, validating, or administering predictive tests, administering student aid programs, and improving instruction, if such studies are conducted in such a manner as will not permit the personal identification of students and their parents by persons other than representatives of such organizations and such information will be destroyed when no longer required for the purpose for which it is conducted;
      7. to accrediting organizations in order to carry out their accrediting functions;
      8. to the victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, the final results of a disciplinary proceeding under the conditions set forth in FERPA;
      9. to the apparent record originator in order to verify authenticity of a record.
   3. Except as set forth in FERPA, records may be disclosed, with or without the student’s consent, to a third party only on the condition that the recipient will not permit others to have access to the personal information without the written consent of the student. With the exception of university officials described under § 3-602(e), persons desiring access to a student’s record must sign a written form, available for inspection by the student and the official responsible for the record maintenance, indicating specifically thereon the legitimate educational or other interest for which the information is sought.
   4. Custodians of records and other record-maintenance personnel shall have access to student records while performing the record-keeping function, without the necessity of executing access forms.
   5. In the interests of public safety, the name, code violations, and sanction(s) of a student found (after all appeals through the disciplinary system) to be in violation of those provisions of § 1-302 applying to violent offenses and nonforcible sex offenses may be released to the public. This release of information is permitted under the Family Educational Rights and Privacy Act (FERPA) Section 951.

Revised Version; Approved by SA

§ 3-604 Regulations for Record Custodians

1. Directory Information Suppression and Default display:
   1. Prior to the sixth day of instruction for a specific term, students have the right to request that directory information be kept confidential. Requests will be in force until the student notifies the Office of the Registrar in writing that the information is no longer to be restricted. On the sixth day of instruction, all directory information that has not been restricted by the student may be released without the student’s prior consent. Nothing contained herein prevents the university from disclosing directory information as permitted in 3-603(c).
   2. Students may not request directory information be kept confidential for the purpose of preventing the university from disclosing or requiring a student to disclose the student’s name, UIN, or university email address in a class in which the student is enrolled.
   3. The default public online display for unsuppressed directory information will be the student’s first and last name and email address. Students may choose to include additional information for general public online display.
2. Request to Review Record. A student’s request to see their education record must be granted within a reasonable period of time, but in no case more than forty-five days after the request for access has been made. For the purpose of the ActFERPA, records that are not accessible to students for review are:
   1. Financial records of parents,
   2. Confidential letters of recommendation received prior to January 1, 1975, or confidential letters of recommendation received after January 1, 1975 for which the student has waived the right to review
   3. Sole possession records (personal memory aids that are not accessible or revealed to others except to a temporary substitute for the maker of the record),
   4. Law enforcement records,
   5. Medical, psychiatric or similar records made, maintained or used by a physician, psychiatrist, psychologist, or other recognized professional or paraprofessional acting in such capacity and in connection with the treatment of the student, and disclosed only to individuals providing treatment.
   6. Alumni records created or received by the university after an individual is no longer a student in attendance and are not directly related to the individual’s attendance or academic progress as a student,
   7. Grades on peer graded assignments until they are collected and recorded by an instructor, and
   8. Any other records exempted from review under the ActFERPA.
3. Reproductions. Students have the right to reproductions of their education records if failure to provide copies would effectively prevent students from exercising the right to inspect and review their education records. A charge not to exceed $1 per page may be made for this service. Offices that charge the students are to keep in mind the regulations in the Office of Business and Financial Services Policies and Procedures, Section 10 - Cash Handling.
4. Corrections. Every reasonable effort should be made to verify or correct any information in the student education record that is misleading, inaccurate, or otherwise in violation of the student’s privacy or other rights. If a dispute cannot be settled by the record custodian, the student may request the appropriate dean, director, or their designee to resolve the matter. If the conflict cannot be resolved at that level, the student may request a hearing pursuant to § 3-607 before a FERPA Hearing pPanel appointed by the ChancellorRegistrar.
5. Recordkeeping. A written record of access requests that have been processed must be maintained for as long as the education record requested is maintained.

Revised Version; Approved by SA

§ 3-606 Procedures for Student Access and Challenge

1. Gaining access to the record:
   1. Go to designated office for help in locating record(s);
   2. Make written request to the custodian(s) of the record(s);
   3. Examine record(s).
2. Challenging the contents:
   1. If a student’s challenge cannot be satisfied by the record custodian, the student may appeal to the following official, or the official’s designee:
      1. law students, dean of the College of Law.
      2. veterinary medicine students, dean of the College of Veterinary Medicine.
      3. medical students, dean, Carle Illinois College of Medicine at Urbana-Champaign.
      4. graduate students, dean of the Graduate College regarding academic matters; Dean of Students regarding nonacademic matters.
      5. undergraduate students, dean of the college regarding academic matters; Dean of Students regarding nonacademic matters.
   2. If no resolution can be effected, the matter will be referred to the Chancellor’sFERPA Hearing Panel, pursuant to § 3-607.

Revised Version; Approved by SA

§ 3-607 Chancellor’sFERPA Hearing Panel

(a) General principles:

(1) Request for a hearing must be specific to a record, be submitted in writing, and include an explanation or justification of the request for a hearing.

(2) Once a hearing has been held in accordance with some other university activity by a duly constituted board or committee, a separate FERPA no additional hearing on the content of a record will be allowed. The existing hearing processes (capricious grading, student disciplines) already provide for an opportunity for appeal to add to, correct, or otherwise modify that record.

(3) After consultation with appropriate student and faculty groups, the ChancellorThe Registrar will appoint a hearing panel and serve as the chair..

(4) Decisions reached by the hearing panel will be final; there is no further appeal within the university.

(b) FERPA Hearing panels shall operate in accordance with the following guidelines:

(1) Hearings will not be open to the public.

(2) Neither party, nor representatives thereof, shall serve on the panel.

(3) Decisions of the hearing panel will be by majority vote.

(4) Decisions of the hearing panel will be based solely on the information presented at the hearing and must include a summary of the information and the reasons for the decision.

(5) The student shall have the right to attend the hearing; present information, request witnesses, and to be assisted by one or more individuals of their choice at their expense, including an attorney. If the student chooses to have an attorney present, they must notify the hearing panel no later than three (3) days prior to the hearing. The role of an attorney in the hearing process is limited to advising the client and, in no event, shall the attorney have a speaking part in the proceedings.

(46) Results of the hearing will be communicated in writing to the student and the custodian within a reasonable amount of time.

(7) If, as a result of the hearing, the hearing panel determines the record is inaccurate, misleading or otherwise in violation of the privacy rights of the student, the record shall be amended accordingly by the record custodian.

(8) If, a hearing is not permitted under § 3-607(2), or as a result of the hearing, the hearing panel determines the record is not inaccurate, misleading or otherwise in violation of the student’s privacy rights, the student will be informed of the right to place a statement in the record commenting on the contested information and/or stating why the student disagrees with the decision of the university. That statement will be maintained with the contested part of the record for as long as the record is maintained and will be disclosed whenever the part of the record to which it relates is disclosed.

Revised Version; Approved by SA

§ 3-608 Disposal of Inactive Records

With the exception of placement office files, the permanent ledger file, and computer-based records useful for research purposes, all student records shall be reviewed within five years of the last academic term in which they were considered active files. At the time of this review, files should be cleared of all correspondence, interview notations, and other items of short-term significance. All records other than placement files and the permanent ledger file shall be destroyed on or before the tenth anniversary of their withdrawal from active status. Records are destroyed subject to approval and procedures of the university archivist or federal and state laws. In any case, records will be inaccessible for normal use.

The university will not destroy any educational records if there is an outstanding request to inspect and review the records.

Revised Version; Approved by SA

§ 2-102 Mandatory Assessment

1. Suicide Incident Referrals
   1. When the university is presented with a credible report that a student has threatened or attempted suicide, engaged in efforts to prepare to attempt suicide or has been psychiatrically hospitalized due to suicidal ideation, that student may be required to attend four sessions of professional assessment.
   2. Procedures
      1. The attending or responsible university employee who becomes aware of facts stated in subsection (a)(1) above must submit a Suicide Incident Referral Form including the student’s name and circumstances of the student’s suicide incident. An exception to this expectation includes campus mental health clinicians who are engaged in providing services to students. These clinicians do not need to submit a Suicide Incident Referral Form for their own clients.

Revised Version; Approved by SA

§ 1-111 Sex-Based Misconduct Policy

(a) Purpose
The purpose of this policy is to provide a safe and welcoming educational and work environment free from sex-based misconduct and to establish standards of conduct that are appropriate for our campus community; and to comply with laws including Title IX of the Education Amendments of 1972 (“Title IX”), 20 U.S.C. § 1681 et seq., and its implementing regulations, 34 C.F.R. Part 106; Section 304 of the Violence Against Women Reauthorization Act of 2013 (“VAWA”), 20 U.S.C. 1092(f), and its implementing regulations, 34 C.F.R. Part 668.46; Title VII of the Civil Rights Act of 1964 (“Title VII”); the Illinois Human Rights Act; and the Illinois Preventing Sexual Violence in Higher Education Act, 110 ILCS 155/1 et seq.

Notice of Nondiscrimination
A notice of nondiscrimination will be available on the University of Illinois System website and in handbooks, catalogs, announcements, bulletins, and application forms. The website location for the notice of nondiscrimination is University of Illinois System Statement on Sex Discrimination.

This policy was revised in July 2020 as part of the effort to align the university’s policy and procedures with new Title IX regulations and to incorporate recommendations made by the Committee on Faculty Sexual Misconduct for addressing unwelcome sexual, sex or gender-based conduct by employees. When investigating and adjudicating complaints of “Title IX Sexual Harassment” (as defined below), federal regulations require the university to follow specific procedures, some of which are unique to Title IX. This policy also addresses other categories of sexual misconduct that do not fall within the definition of “Title IX Sexual Harassment” (for example, because of the nature of the alleged conduct, where it took place, or who was involved) but that may violate other conduct requirements.

The purpose of this policy in delineating which conduct is “Title IX Sexual Harassment” is not to imply that the university considers certain conduct more or less objectionable, nor to discourage any person from submitting a report. Rather, the purpose of this policy is to ensure that all persons who experience sexual misconduct described in this policy have full access to the rights and resources they are entitled to, and that every complaint is handled fairly and equitably, in a manner consistent with applicable law, and with the ultimate aim of maintaining an institutional climate of safety and accountability. Title IX requires a definition of “Title IX Sexual Harassment” that provides a floor—not a ceiling—to the varied forms of misconduct that can be prohibited at a university, and the University of Illinois has decided to go beyond this floor to promote a safe and welcoming culture and climate.

Relation to Other Laws and Policies
Conduct prohibited by this policy may violate other laws and policies, including, but not limited to, the university’s Nondiscrimination Policy, the university Code of Conduct, the Policy on Workplace-Related Intimate Personal Relationships, and the Student Code. Sexual misconduct that constitutes Title IX Sexual Harassment will be addressed pursuant to the university’s Title IX grievance procedure(s). Nothing in this policy prevents the university from addressing prohibited sexual misconduct that does not trigger the university’s Title IX response obligations under other applicable policies and procedures.

In addition, this policy does not cover every allegation of discrimination based on sex. Other university policies prohibit discrimination and harassment that would not constitute sexual misconduct, as defined in this policy. When an individual alleges discriminatory action that is not sexual misconduct, as defined in this policy, the allegations are assessed under the applicable university policy. For information regarding other university policies addressing discrimination and harassment, visit the Nondiscrimination Policy.

If the regulations implementing Title IX at 85 Fed. Reg. 30026, 30026-30579 are enjoined or invalidated by a Federal Court with jurisdiction over the university or reversed or replaced by any agency with sufficient authority, the Prohibited Sexual Misconduct Processes (§ 1-111 (e)) will immediately begin to apply to all reports and complaints of Prohibited Sexual Misconduct, including Title IX Sexual Harassment, and the Title IX Sexual Harassment Process (§ 1-111 (d)) will immediately be inoperative unless and until any such injunction, invalidation, reversal, or replacement is overturned.

(b) The University of Illinois Urbana-Champaign (“university”) is committed to providing a safe and welcoming campus environment that is free from all forms of discrimination based on sex. Discrimination based on sex includes discrimination on the basis of sexual orientation or gender identity. The university does not discriminate against any person based on sex and prohibits sex discrimination in its education programs or activities, including in admission and or in employment. The university will take action to provide appropriate remedies when such conduct is found. This policy includes the processes to be used for all reports or complaints of sexual misconduct. The grievance processes for Title IX Sexual Harassment and other Prohibited Sexual Misconduct shall be distinct as set out in this policy. The university also prohibits retaliation against any person who, in good faith, reports or discloses a violation of this policy, files a complaint, or otherwise participates in an investigation, proceeding, complaint, or hearing under this policy.

(b) This policy is only applicable to alleged incidents that occur after August 1, 2024. For alleged incidents occurring on or before July 31, 2024, the policy in place at the time of the alleged incident applies.

This policy applies to

(1) This policy applies to the conduct of:

(A) All students, Registered Organizations, Registered Student Organizations, and others subject to student discipline pursuant to § 1-301 of the Student Code;

(B) All university employees;

(C) Applicants for enrollment or employment with the university;

(D) Other affiliated individuals, including but not limited to, for purposes of this policy, visiting faculty, visiting scholars, and post-doctoral fellows; and

(E) Third parties, including but not limited to contractors, subcontractors, volunteers, and visitors.

(2) This policy applies to all university policies and practices.

(3) This policy protects the rights of all persons under any academic, extracurricular, research, occupational training, or other education program or activity.

(c) Responsible Employees and Confidential Employees and student employees as outlined belowResponsible Employees are university employees who must promptly report all known details of actual or suspected Prohibited Conduct under this policy to the Title IX Coordinator. A Responsible Employee who is themselves a target of Prohibited Conduct under this Policy is not required to report their own experience, though they are encouraged to do so.

For information on which employees are Responsible Employees, see wecare.illinois.edu/faq/employees.

Confidential Employees fall into three categories. (1) An employee of the university whose communications are privileged or confidential under Federal or State law, provided, however, the employee’s confidential status, for purposes of this policy, is only with respect to information received while the employee is functioning within the scope of their duties to which privilege or confidentiality applies; (2) Confidential Advisors; or (3) An employee of the university who is conducting an Institutional Review Board-approved human-subjects research study designed to gather information about sex discrimination—but the employee’s confidential status is only with respect to information received while conducting the study.

Confidential Employees are university employees who are not required to report actual or suspected Prohibited Conduct under this policy to the Title IX Coordinator. They must, however, let the Complainant know their status as confidential, provide contact information of the Title IX Coordinator and information about how to make a report, and let them know the Title IX Office may be able to offer and coordinate supportive measures, as well as review options such as an informal resolution process or an investigation under the grievance procedures.

Employees who fail to perform their obligations under this section may be subject to discipline and should be referred to Illinois Human Resources or the Office of the Provost for appropriate action.

(d) Emergency Removal/Leaves
The university can act to remove a student accused of Sex Discrimination or Sex-Based Harassment from its education program or activities, partially or entirely, on an emergency basis when the university undertakes an individualized safety and risk analysis, determines that an imminent and serious threat to the health or safety of a complainant or any students, employees, or other persons arising from the allegations of Ssex Ddiscrimination or Sex-Based Harassment justifies removal, and provides the student with notice and an opportunity to challenge the decision immediately following the removal. This may be done in conjunction with existing university policies and processes, such as for interim suspensions and involuntary removals.

Employees are subject to existing procedures for interim actions and leaves.

(d) Title IX Sexual Harassment Process
The Department of Education Office for Civil Rights amended in 2020 the regulations implementing Title IX. Under the regulations, Title IX prohibits sex discrimination, including Title IX Sexual Harassment, as defined below, in an education program or activity of the university against a person in the United States. An education program or activity of the university includes locations, events, or circumstances over which the university exercised substantial control over both the respondent and the context in which the alleged misconduct occurred, and also any building owned or controlled by a student organization that is officially recognized by the university.

Title IX Sexual Harassment is defined as conduct on the basis of sex that falls into one or more of the following categories as defined below in this policy: Quid Pro Quo Sexual Harassment, Hostile Environment Sexual Harassment, Sexual Assault, Dating Violence, Domestic Violence, or Stalking. If a reported incident of sexual misconduct falls under the scope of Title IX (as determined by the Title IX Coordinator or their designee), the university will promptly contact the Complainant to review the university’s Title IX Sexual Harassment grievance process, review and offer available supportive measures, and provide information on the university’s process for filing a Formal Complaint of Title IX Sexual Harassment, if desired. If a Formal Complaint of Title IX Sexual Harassment is filed or if the Title IX Coordinator signs a Formal Complaint, the university will respond promptly in a manner that is not deliberately indifferent and will follow its Title IX Sexual Harassment grievance procedures. Additional information about the university’s Title IX Sexual Harassment grievance procedures for Formal Complaints involving an employee respondent and for student conduct can be found on the We Care website, specifically at wecare.illinois.edu/policies/campus/.

Reports of sexual misconduct that fall outside the university’s jurisdiction for responding to complaints of Title IX Sexual Harassment will be dismissed under the university’s applicable Title IX Sexual Harassment grievance procedure. Additionally, the university may dismiss a Formal Complaint of Title IX Sexual Harassment, or any allegations therein, if at any time during the investigation or hearing the Complainant notifies the Title IX Coordinator in writing that they would like to withdraw the Formal Complaint or any allegations therein; the respondent is no longer enrolled or employed by the university; or specific circumstances prevent the university from gathering evidence sufficient to reach a determination as to the Formal Complaint or any allegations therein.

(e) Prohibited Sexual Misconduct Processes Reports or complaints of sexual misconduct that are not one of the categories included in Title IX Sexual Harassment will be addressed following the processes set out in the Office for Student Conflict Resolution’s Case Coordinator and Subcommittee Hearing Procedures (for student respondents) or the Office for Access & Equity’s Procedures for Addressing Discrimination, Harassment, and Non-Title IX Sexual Misconduct Complaints (for employee respondents). Additional information about these procedures can be found on the We Care website, specifically at wecare.illinois.edu/policies/campus/

(fe) Definitions Prohibited Conduct

(1) Discrimination includes discrimination on the basis of sex stereotypes, sex characteristics, pregnancy or related conditions, sexual orientation, and gender identity.

Discrimination is different treatment with respect to an individual’s employment or participation in an education program or activity based, in whole or in part, upon the individual’s actual or perceived sex-based protected characteristic. Discrimination also includes allegations of a failure to provide reasonable accommodations or modifications for pregnancy or related conditions. Different treatment includes any differential treatment of a person or persons that is based on an individual’s actual or perceived sex and that:

(A) Excludes an individual from participation in;

(B) Denies the individual benefits of; or

(C) Otherwise adversely affects a term or condition of an individual’s participation in a university program or activity.

In the limited circumstances in which Title IX law permits different treatment or separation on the basis of sex, the university must not carry out such different treatment or separation in a manner that discriminates on the basis of sex by subjecting a person to more than de minimis harm, except as permitted by the exceptions and corresponding regulations in the U.S. Code.

(1) Sexual Misconduct means Title IX Sexual Harassment, sexual harassment, sexual assault, dating violence, domestic violence, stalking, unwelcome sexual, sex or gender-based conduct, sexual violence, or sexual exploitation, as defined below.

(2) Prohibited Sexual Misconduct means any conduct prohibited by this policy other than Title IX Sexual Harassment.

(2) Title IX Sexual Sex-Based Harassment means conduct on the basis of sex that satisfies one or more of the following: is a form of sex discrimination and means sexual harassment and other harassment on the basis of sex, including on the basis of sex stereotypes, sex characteristics, pregnancy or related conditions, sexual orientation, and gender identity, that is: Quid Pro Quo Harassment, Hostile Environment Harassment, Sexual Assault, Dating Violence, Domestic Violence, or Stalking.

(A) Quid Pro Quo: Harassment means a university employee, agent, or other person authorized by the university to provide an aid, benefit, or service under the university’s education program or activity explicitly or implicitly conditioning the provision of such an aid, benefit, or service of the university on an individual's a person’s participation in unwelcome sexual conduct;

(B) Hostile Environment means uUnwelcome sex-based conduct that, based on the totality of the circumstances, is subjectively and objectively offensive and is so severe or pervasive that it limits or denies a person’s ability to participate in or benefit from the university's education program or activity (i.e., creates a hostile environment). Whether a hostile environment has been created is a fact-specific inquiry that includes consideration of the following:

(i) The degree to which the conduct affected the complainant’s ability to access the university's education program or activity;

(ii) The type, frequency, and duration of the conduct;

(iii) the parties’ ages, roles within the university’s education program or activity, previous interactions, and other factors about each party that may be relevant to evaluating the effects of the conduct;

(iv) the location of the conduct and the context in which the conduct occurred; and

(v) Other sex-based harassment in the university’s education program or activity

Prohibited Sexual Misconduct means any conduct prohibited by this policy other than Title IX Sexual Harassment.

Title IX Sexual Harassment means conduct on the basis of sex that satisfies one or more of the following:

(4C) Sexual Assault (See 20 U.S.C. 1092(f)(6)(A)(v)) means:

(i) Forcible Fondling. Fondling is the touching of the private body parts of another person for the purpose of sexual gratification, without the Consent of the victim. Private body parts include breasts, buttocks, groin, and sex organs.

(ii) Incest. Sexual intercourse between persons who are related to each other within the degrees wherein marriage is prohibited by law.

(iiii) Rape. The penetration, no matter how slight, of the vagina or anus with any body part or object, or oral penetration by a sex organ of another person, without the Consent of the victim. This offense includes attempted rape and assault with intent to commit rape.

(iv) Sexual Assault with an Object. To use an object or instrument to unlawfully penetrate, however slightly, the genital or anal opening of the body of another person, without the Consent of the victim.

(v) Forcible Sodomy. Oral or anal sexual intercourse with another person, without the Consent of the victim.

(vi) Statutory Rape. Statutory Rape is sexual intercourse with a person who is under the statutory age of consent.

(D) Dating Violence means violence committed by a person:

(i) who is or has been in a social relationship of a romantic or intimate nature with the victim; and

(ii) where the existence of such a relationship is determined based on consideration of the following factors:

(a) of the length of relationship;

(b) type of the relationship; and

(c) the frequency of the interaction between the persons involved in the relationship.

Dating violence does not include acts covered under the definition of Domestic Violence. Acts of Dating Violence that also meet the definition of Domestic Violence will be charged as Domestic Violence

(E) Domestic Violence meaning felony or misdemeanor crimes committed by a person who:

(i) Is a current or former spouse or intimate partner of the victim under the family or domestic violence laws of the jurisdiction of the university, or a person similarly situated to a spouse of the victim;

(ii) Is cohabitating, or has cohabitated, with the victim as a spouse or intimate partner;

(iii) Shares a child in common with the victim; or

(iv) Commits acts against a youth or adult victim who is protected from those acts under the family or domestic violence laws of Illinois.

Examples of felony or misdemeanor crimes for the purpose of this definition include but are not limited to: domestic battery, aggravated domestic battery, stalking, aggravated stalking, cyberstalking, sexual assault, and sexual abuse.

(5) Consent means mutually understood words or actions indicating a freely given, informed agreement to engage in a particular sexual activity with a specific person or persons. Consent must be voluntarily given and cannot be the result of Coercion. A person’s lack of verbal or physical resistance or submission resulting from the use or threat of force does not constitute consent. A person’s manner of dress does no tconstitute consent. A person’s consent to past sexual activity does not constitute consent to future sexual activity. A person’s consent to engage in sexual activity with one person does not constitute consent to engage in sexual activity with another. A person can withdraw consent at any time.

A person cannot consent to sexual activity if the person is unable to understand the nature, fact, or extent of the activity or give knowing consent due to circumstances including without limitation the following:

(A) the person is incapacitated due to the use or influence of alcohol or other drugs;

(B) the person is asleep or unconscious;

(C) the person is under the legal age to provide consent; or

(D) the person has a disability that prevents such person from having the ability or capacity to give consent.

To be found responsible in a case involving a Complainant who could not consent to sexual activity, the Respondent must have known, or should have known, the Complainant was unable to understand the nature of the sexual activity or give knowing consent due to the circumstances. “Should have known” is an objective, reasonable person standard. That is, would a reasonable person have recognized that the Complainant could not consent to the sexual activity.

(6) Coercion is the use of force, threats, intimidation, or severe or persistent pressure that would reasonably cause an individual to fear significant consequences if they refuse to engage in sexual contact. In evaluating whether Coercion was used, the university will consider: (1) the frequency, intensity, and duration of the pressure; (2) the degree of isolation of the person being pressured; and (3) any actual or perceived power differential between the parties in the context of their respective roles within the university. For example, when a person expresses a decision not to participate in a particular sexual activity, a decision to stop, or a decision not to go beyond a certain sexual interaction, continued pressure can become coercive.

(F) Stalking means engaging in a course of conduct directed at a specific person that would cause a reasonable person to:

(i) fFear for their safety or the safety of others; or

(ii) sSuffer substantial emotional distress.

For the purposes of this definition:

(i) Course of conduct means two or more acts, including but not limited to, acts which the stalker directly, indirectly, or through third parties, by any action, method, device or means follows, monitors, observes, surveils, threatens, or communicates to or about a person, or interferes with a person’s property.

(ii) Reasonable person means a reasonable person under similar circumstances and with similar identities to the victim.

(iii) Substantial emotional distress means significant mental suffering or anguish that may, but does not necessarily, require medical or other professional treatment or counseling.

This Policy addresses stalking on the basis of sex, including on the basis of sex stereotypes, sex characteristics, pregnancy or related conditions, sexual orientation, and gender identity. Stalking is generally determined to be sex-based when it:

(i) is sexual or romantic in nature;

(ii) is committed by the victim’s current or former partner of an intimate, romantic, or sexual nature; and/or

(iii) is related to the victim’s actual or perceived sex, sex stereotypes, sex characteristics, pregnancy or related conditions, sexual orientation, gender identity, or gender expression (including victim exhibiting or failing to conform to traditional notions of femininity and masculinity).

Where a report of Stalking involves the alleged behavior of a Student, the Title IX Coordinator will determine if the reported conduct meets these criteria. Alleged stalking behavior by a Student that does not fall under this Policy may be addressed under the Student Code by the Office for Student Conflict Resolution.

Where a report of Stalking involves the alleged behavior of a university employee, applicant for employment, other affiliated individual, or third party, the Title IX Coordinator, in consultation with the Office for Access & Equity – Equal Employment Opportunity division and the applicable Human Resources unit, will determine if the reported conduct meets the above criteria. Alleged Stalking behavior by a university employee or applicant for employment, other affiliated individual, or a third party that does not fall under this policy may be referred to Illinois Human Resources and may be addressed using applicable policies and procedures. Stalking means engaging in a course of conduct directed at a specific person that would cause a reasonable person to fear for their safety or the safety of others; or suffer substantial emotional distress. For the purposes of this definition:

Course of conduct means two or more acts, including but not limited to, acts which the stalker directly, indirectly, or through third parties, by any action, method, device or means follows, monitors, observes, surveils, threatens, or communicates to or about a person, or interferes with a person’s property.

Reasonable person means a reasonable person under similar circumstances and with similar identities to the victim.

Substantial emotional distress means significant mental suffering or anguish that may, but does not necessarily, require medical or other professional treatment or counseling.

Other Misconduct

Dating Violence means violence committed by a person:

(A) who is or has been in a social relationship of a romantic or intimate nature with the victim; and

(B) where the existence of such a relationship is determined based on consideration of the following factors:

(i) of the length of relationship;

(ii) the type of the relationship; and

(iii) the frequency of the interaction between the persons involved in the relationship.

Dating violence does not include acts covered under the definition of Domestic Violence.

Domestic Violence means any crime(s) committed against an individual by a current or former spouse or intimate partner (as defined under the family or domestic violence laws of Illinois), including but not limited to, domestic battery, aggravated domestic battery, stalking, aggravated stalking, cyberstalking, sexual assault, and sexual abuse.

(A) Unwelcome Sexual, Sex or Gender-Based Conduct means any unwelcome sexual, sex-based, or gender-based conduct occurring within or having an adverse impact on the workplace or academic environment, regardless of how it is conducted (physically, verbally, in writing, or via an electronic medium) and regardless of the sexes or genders of the individuals involved. This category of misconduct comes in three forms, each of which may also qualify as Title IX Sexual Harassment or violate the Nondiscrimination Policy in some circumstances:

(i) Gender-Based or Sexual Hostility: Objectively offensive treatment of another person or group, through words or conduct, with hostility, objectification, exclusion, or as having inferior status based on sex, gender (including gender identity or gender expression), or sexual orientation.

(ii) Unwanted Sexual Attention: Objectively offensive sexual attention, advances, or comments that a person reasonably should know are unwanted or which continue to occur or persist after the recipient has communicated a desire that the behavior stop.

(iii) Sexual Coercion: Use of force, violence, threats, or other threats of harm by an individual to compel or attempt to compel another individual to engage in unwelcome sexual activity.

Unwelcome sexual, sex or gender-based conduct need not be illegal under existing laws to violate this policy. To be disciplined through a formal complaint process, however, the behavior must be by an employee acting in the course of employment. In investigating and responding to reports of violations, due consideration will be given to an individual’s rights to free speech, expression, and academic freedom. While speech can be used to harass or engage in unwelcome sexual, sex or gender-based conduct and can provide evidence of discriminatory intent, speech does not violate this policy just because it is subjectively offensive. A reasonable person must also find it offensive, it must lack bona fide academic purpose, and it must fall within one of the definitions of misconduct found in this policy. What sanctions or other responsive actions may be deemed appropriate, if any, will depend on the facts and circumstances of the case.

(A) Sexual Harassment means unwelcome conduct of a sexual nature or unwelcome conduct based on sex, sexual orientation, or gender identity when:

(B) submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment or educational opportunities, assessment or status at the university;

(C) submission to or rejection of such conduct by an individual is used as the basis for employment or educational decisions affecting such individual, or

(D) such conduct is sufficiently severe or pervasive; and objectively offensive; and unreasonably interferes with, denies, or limits a person's ability to participate or benefit from educational or employment opportunities, assessments, or status at the university.

(B) Sexual Exploitation means the use of another person’s nudity or sexual activity without consent for the purpose of sexual gratification, financial gain, or anyone's advantage or benefit other than the person whose nudity or sexual activity is being used. Sexual Exploitation includes, but is not limited to:

(i) observing, recording, or photographing nudity or sexual activity of one or more persons without their Consent in a location where there is a reasonable expectation of privacy;

(ii) allowing another to observe, record, or photograph nudity or sexual activity of one or more persons without their Consent; or

(iii) otherwise distributing recordings, photographs, or other images of the nudity or sexual activity of one or more persons without their Consent.

(C) Sexual Violence means physical sexual acts attempted or perpetrated against a person’s will or when a person is incapable of giving Consent.

(D) Retaliation means intimidation, threats, coercion, or discrimination against any person by the university, a student, or an employee or other person authorized by the university to provide aid, benefit, or service under the university’s education program or activity, for the purpose of interfering with any right or privilege secured by Title IX or this policy, or because the person has reported information, made a complaint, testified, assisted, or participated or refused to participate in any manner in an investigation, proceeding, or hearing under this policy, including in an informal resolution process, in grievance procedures, and in any other actions taken by the university under this policy. Nothing in this definition or this policy precludes the university from requiring an employee or other person authorized by a university to provide aid, benefit, or service under the university’s education program or activity to participate as a witness in, or otherwise assist with, an investigation, proceeding, or hearing under this policy. means intimidation, threats, coercion, or discrimination against any individual for the purpose of interfering with any right or privilege secured by Title IX, its implementing regulations, or this policy, or because the individual has made a report or complaint, testified, assisted, or participated or refused to participate in any manner in an investigation, proceeding, or hearing under this policy. Retaliation may include, but is not limited to harassment, discrimination, threats, or adverse employment action. Any person or group within the scope of this policy who engages in prohibited retaliation is subject to a separate complaint of retaliation under this policy.

(g) Additional Definitions

As used in this policy, the following definitions and understandings apply:

(1) Consent means mutually understood words or actions indicating a freely given, informed agreement to engage in a particular sexual activity with a specific person or persons. Consent must be voluntarily given and cannot be the result of Coercion. A person's lack of verbal or physical resistance or submission resulting from the use or threat of force does not constitute consent. A person's manner of dress does not constitute consent. A person's consent to past sexual activity does not constitute consent to future sexual activity. A person's consent to engage in sexual activity with one person does not constitute consent to engage in sexual activity with another. A person can withdraw consent at any time. A person cannot consent to sexual activity if the person is unable to understand the nature, fact, or extent of the activity or give knowing consent due to circumstances including without limitation the following:

(A) the person is incapacitated due to the use or influence of alcohol or other drugs;

(B) the person is asleep or unconscious;

(C) the person is under the legal age to provide consent; or

(D) the person has a disability that prevents such person from having the ability or capacity to give consent.

To be found responsible in a case involving a Complainant who could not consent to sexual activity, the Respondent must have known, or should have known, the Complainant was unable to understand the nature of the sexual activity or give knowing consent due to the circumstances. "Should have known" is an objective, reasonable person standard. That is, would a reasonable person have recognized that the Complainant could not consent to the sexual activity.

(2) Coercion is the use of force, threats, intimidation, or severe or persistent pressure that would reasonably cause an individual to fear significant consequences if they refuse to engage in sexual contact. In evaluating whether Coercion was used, the university will consider: (1) the frequency, intensity, and duration of the pressure; (2) the degree of isolation of the person being pressured; and (3) any actual or perceived power differential between the parties in the context of their respective roles within the university. For example, when a person expresses a decision not to participate in a particular sexual activity, a decision to stop, or a decision not to go beyond a certain sexual interaction, continued pressure can become coercive.

(3) More than de minimis harm means harm that is genuine and objectively non-trivial as assessed from the perspective of a reasonable person in the individual’s position.

(4) On the basis of sex or Sex-based includes on the basis of sex stereotypes, sex characteristics, pregnancy or related conditions, sexual orientation, and gender identity.

(5) Pregnancy or related conditions means:

(A) Pregnancy

(B) Childbirth

(C) Termination of pregnancy (this includes the end of pregnancy in any manner, including miscarriage, stillbirth, or abortion)

(D) Lactation

(E) Medical conditions related to pregnancy, childbirth, termination of pregnancy, or lactation

(F) Recovery from pregnancy, childbirth, termination of pregnancy, lactation, or related medical conditions

(h) Title IX
The lead Title IX Coordinator is responsible for and authorized to coordinate the university’s efforts to comply with and carry out its responsibilities under Title IX, which prohibits sex discrimination in education programs and activities for institutions that receive federal financial assistance, as well as retaliation for the purpose of interfering with any right or privilege protected by Title IX. The lead Title IX Coordinator also oversees the university’s response to all reports and complaints of Prohibited Sexual Misconduct and Title IX Sexual Harassment Conduct under this policy to monitor outcomes, identify any patterns, and assess their effects on the campus climate. The lead Title IX Coordinator monitors for barriers to reporting sex discrimination and takes reasonable steps to address such barriers. The lead Title IX Coordinator evaluates requests for confidentiality by those who report or complain about Prohibited Sexual Misconduct and Title IX Sexual Harassment or requests not to proceed with a complaint of Prohibited Conduct under this policy in the context of the university’s responsibility to provide a safe and welcoming campus environment free from all forms of discrimination based on sex. The lead Title IX Coordinator is also responsible for effective implementation of any supportive measures or remedies for Prohibited Sexual Misconduct and Title IX Sexual Harassment Conduct under this policy, and for overseeing the university’s recordkeeping obligations under Title IX. All formal complaints of Title IX Sexual Harassment shall be reviewed and addressed in accordance with the grievance process set forth in the university’s Title IX Sexual Harassment grievance procedures for Formal Complaints which are required to:

(1) Treat complainants and respondents equitably in all manners, including by providing remedies to a Title IX Complainant where a determination of responsibility for Title IX Sexual Harassment has been made against the respondent, and by following the grievance process before the imposition of any disciplinary sanctions or other actions that are not supportive measures against a Title IX respondent;

(2) Require an objective evaluation of all relevant evidence, including both inculpatory and exculpatory evidence, and provide that credibility determinations will not be based on a person’s status as a complainant, respondent, or witness;

(3) Require that any individual designated by the university as a Title IX Coordinator, investigator, decision-maker, or any person designated by the university to facilitate an informal resolution process: a) not have a conflict of interest or bias for or against complainants or respondents generally or an individual complainant or respondent; and b) receive training on the definition of sexual harassment, the scope of the university’s education program or activity, how to conduct an investigation and grievance process, and how to serve impartially;

(4) Require that any individual designated by the university as a decision-maker receive training on any technology to be used at a live hearing and on issues of relevance of questions and evidence;

(5) Require that any individual designated by the university as an investigator receive training on issues of relevance to create an investigative report that fairly summarizes relevant evidence.

(6) Include a presumption that the respondent is not responsible for the alleged conduct until a determination regarding responsibility is made at the conclusion of the grievance process;

(7) Include reasonably prompt timeframes for conclusion of the grievance process;

(8) Describe the range of possible disciplinary sanctions and remedies or list the possible disciplinary sanctions and remedies that the university may implement following any determination of responsibility;

(9) Base all decisions on the preponderance of the evidence standard;

(10) Include the procedures and permissible bases for the complainant and respondent to appeal.

(11) Describe the range of supportive measures available to complainants and respondents; and

(12) Not require, allow, rely upon, or otherwise use questions or evidence that constitutes or seeks disclosure of, information protected under a legally recognized privilege unless the person holding such privilege has waived the privilege.

(i) Danielle Fleenor serves as the university’s lead Title IX Coordinator and can be contacted in person or by mail at 614 E. Daniel Street, Suite 303, Champaign, IL 61820; by phone at (844) 616-7978; or by email at titleixcoordinator@illinois.edu.

(j) A person should contact the lead Title IX Coordinator’s office to:

(1) seek information or training about rights and available actions to resolve reports or formal complaints involving potential sex discrimination, including Title IX Sexual Harassment and other Prohibited Sexual Misconductsex-based harassment, and/or other misconduct under this policy;

(2) file a formal complaint or make a report of sex discrimination, sex-based harassment, and/or other misconduct under this policyincluding Title IX Sexual Harassment and other Prohibited Sexual Misconduct;

(3) obtain information about the availability of and for coordination of resources (including confidential resources) and supportive measures relating to sex discrimination, sex-based harassment, and/or other misconduct under this policy,including Title IX Sexual Harassment and other Prohibited Sexual Misconduct;

(4) notify the university of an incident, policy, or procedure that may raise potential Title IX concerns; and

(5) ask questions about the university’s policies and procedures related to sex discrimination, sex-based harassment, and/or other misconduct under this policyincluding Title IX Sexual Harassment and other Prohibited Sexual Misconduct.

Revised Version; Approved by SA

§ 1-502 Student Athletes

(a) The Athletic Board of the Urbana-Champaign Senate has delegated authority to review and approve or disapprove schedules for all intercollegiate athletic contests that involve participants from the Urbana-Champaign campus to the Academic Progress and Eligibility Committee (APEC). Each athletic team schedule must adhere to APEC guidelines for approved absences and must be submitted to APEC for approval.

(b) The maximum number of school days absent during a semester for each team cannot exceed ten, not including estimates for championship and other postseason events.

(1) A school day is considered any day classes are scheduled during the semester, including Reading Day.

(2) No away athletic events are allowed during final examination periods.

(32) Any waivers of these regulations this regulation require the approval of the Athletic Board at the time of scheduling.

(3) No athletic events are allowed during final examination periods without approval by APEC and approval by the Chancellor or the Chancellor's designee.

(c) Questions about these policies should be directed to either the Division of Intercollegiate Athletics’ Academic Service Office at (217) 333-2240 or the chair of the Academic Progress and Eligibility Committee.

Revised Version; Approved by SA

Procedure for Amending the Student Code

As outlined previously, the Council on Student Conduct Expectations and Accountability (formerly the “Conference on Conduct Governance” or “CCG”) is responsible for drafting amendments to the rules set out in the Student Code, subject to final approval by the Chancellor. Proposed amendments come from many sources. For example, the Council itself generates many proposals in exercising its oversight function stated in the Senate Bylaws. Suggested amendments also have come from students, faculty members, and campus academic and administrative units. In addition, the Chancellor, the Dean of Students, and other campus administrators periodically appoint campus task forces to study specific issues and make recommendations that ultimately require amendments to the Student Code.

To propose an amendment to the Student Code, a member of the academic community should first discuss the proposal with the appropriate constituency groups, committees, and departments to collect feedback and recommendations. Then, the proposal author must either complete the online form available at https://forms.illinois.edu/sec/4131863 or email studentcode@illinois. edu for a document version of the form and written instructions.

The Council Chair assigns all proposed rule amendments, both internal and external, an agenda item number and schedules each for discussion at one or more regularly scheduled Council meetings. Many agenda items require significant additional discussion with the proposing party and other members of the campus community who may be affected by the proposed change. If the Council votes to recommend a rule change, the committee will follow the steps outlined above and in the Senate Bylaws.

For all proposed amendments to the Student Code that fall outside of the Council’s jurisdiction, the Council Chair will determine which policy-making body (or bodies) is responsible for the affected section and forward the proposal to that body (or bodies) for discussion. If all responsible bodies approve the proposal, or an amended version thereof, the Council Chair will then assign the proposal an agenda item number and follow the steps outlined in the previous paragraph. In such cases, the Council is only empowered to adjust formatting, typography, spelling, etc. to match the current Student Code.

In instances in which a quorum of voting members of the Council is not or cannot be present for a meeting of the Council (e.g., during summer), the Dean of Students is authorized to move forward to the Chancellor for review any proposed regulatory or mandated rule change that would have ordinarily been considered by the Council and voted on by a quorum of voting members. The Dean of Students shall provide the Chancellor with the feedback about the proposed rule change(s) received from members of the Council who attended the meeting that did not have a quorum, along with a recommendation on whether the Chancellor should approve such rule change(s).

Once a proposed change has been approved by the Chancellor, it is scheduled for inclusion in the Student Code text. Although a change may become effective immediately upon approval, most changes are held until the end of the academic year for inclusion in the following year’s Student Code.