Article 3, Part 6 – Student Records – Guidelines and Regulations Governing Access and Release

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§ 3-605 Classification, Locations, and Custodians of Student Records

  1. Records available to students fall within the following three classifications:
    1. biographical data, including but not limited to:
      1. name and addresses of student
      2. student’s birth date and place
      3. name and address of parent(s) or guardian(s)
    2. application data, including but not limited to:
      1. high school transcript
      2. class rank and test scores
      3. transfer courses and grades
      4. solicited and unsolicited correspondence
      5. summary of interviews and/or auditions
    3. matriculation data, including but not limited to:
      1. new student test results
      2. cumulative record of courses
      3. grades and other evaluations
      4. proficiency, probation, and other related information
      5. summary of conferences
      6. fellowship and assistantship appointment records
      7. irregular attendance reports
      8. honors received
      9. disciplinary records
  2. Student records and record custodians are located as follows:
    1. Agricultural, Consumer and Environmental Sciences, College of: Office of Academic Programs, 128 Mumford Hall
    2. Applied Health Sciences, College of: Associate Dean, 120 Huff Hall
    3. Carle Illinois College of Medicine: Office of Student Affairs, Medical Sciences Building, 506 South Mathews Avenue, First Floor
    4. Education, College of
      1. Student Academic Affairs Office: 110 Education Building
      2. Graduate Student Services Office: 142 Education Building
      3. Council on Teacher Education: 130 Education Building
    5. Fine and Applied Arts, College of: Associate Dean, 110 Architecture Building
    6. General Studies, Division of: Director, Campus Center for Advising and Academic Services, 807 South Wright Street, Fifth Floor
    7. Gies College of Business: Associate Dean, 1055 Business Instructional Facility
    8. Graduate College: Associate Dean, 507 East Green Street, Suite 101
    9. Grainger College of Engineering: Associate Dean, 206 Engineering Hall
    10. Information Sciences, School of: 112 Library and Information Science Building
    11. Innovation in Teaching and Learning, Center for, 249 Armory Building
    12. International Student and Scholar Services: Director, 423 Turner Student Services Building
    13. Labor and Employment Relations, School of: Assistant Dean, 149 Labor and Employment Relations Building
    14. Law, College of: Assistant Dean, 101 Law Building
    15. Liberal Arts and Sciences, College of: Associate Dean, 2002 Lincoln Hall
    16. Media, College of: Student Services Center, 18 Gregory Hall
    17. Medicine, College of, at Urbana-Champaign: Associate Dean for Student Affairs, Carle Forum, 611 West Park Street, Lower Level
    18. Military Education Council
      1. Air Force Aerospace Studies, Department of: Commandant, 229 Armory Building
      2. Military Science, Department of: Commandant, 113 Armory Building
      3. Naval Science, Department of: Commandant, 236 Armory Building
    19. Registrar, Office of the, 901 West Illinois Street
    20. Social Work, School of: Assistant Dean, 1010 West Nevada Street
    21. Student Affairs at Illinois
      1. Career Center, The: Director, Student Services Arcade Building, 715 South Wright Street
      2. Counseling Center: Director, 206 Turner Student Services Building
      3. McKinley Health Center: Director, 1109 South Lincoln Avenue
      4. Student Assistance Center: Associate Dean of Students, 300 Turner Student Services Building
      5. Student Conflict Resolution, Office for: Director, 300 Turner Student Services Building
    22. Student Financial Aid, Office of: Director, Student Services Arcade Building, 620 East John Street
    23. Undergraduate Admissions, Office of: 901 West Illinois Street
    24. Veterinary Medicine, College of: Associate Dean, 2271G Veterinary Medicine Basic Sciences Building