Article 2, Part 5 – Use of University Premises and Facilities

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§ 2-507 Committees Related to the Use of University Premises and Facilities

  1. The Committee on the Use of Facilities
    1. The Committee on the Use of Facilities has as its purposes:
      1. Development of policies and rules of practice regarding the use of university facilities, in accord with the provisions of this Part and section VIII‑1 of the Campus Administrative Manual. Pursuant to this function it shall make recommendations to the Conference on Conduct Governance and the Chancellor concerning the need for alterations in the provisions of the above regulations.
      2. Review of appeals and the adjudication of conflicts arising from the application of the provisions of this Part regarding the use of university premises and facilities.
    2. The Committee on the Use of Facilities shall have as a chairperson the Provost or designee from the administrative staff of that office. It shall have five additional members, two of whom shall be faculty, two of whom shall be undergraduate, graduate, or professional students, and one from the administrative staff of the Office of the Vice Chancellor for Student Affairs. Faculty and student committee members shall be appointed by the Provost. Faculty are appointed for two-year terms. Students are appointed for one-year terms. All members of the committee shall be eligible to vote. A quorum shall consist of four members. A decision shall be reached by a majority vote of those members present. In the event of a tie vote, the final decision will be made by the Provost. Decisions of the committee regarding questions of priority, eligibility of organizations, and approval of events shall be binding. However, appeals of such decisions may be made to the Chancellor.
    3. The committee shall meet at least once each two calendar weeks while the university is in session, unless there are no appeals before it.
  2. Special Events Advisory Committee
    1. The Special Events Advisory Committee has as its purposes:
      1. Education about policies and rules of practice regarding the use of university facilities, in accord with the provisions of this Part and section FO-41 of the Campus Administrative Manual. Pursuant to this function, it shall make recommendations to the Committee on the Use of Facilities regarding policies and practice related to the use of university premises and facilities.
      2. Advise, when appropriate, the Illini Union Office of Registered Organizations, the Office of the Registrar, or other campus units prior to event or space approval.
      3. Consult with event organizers when a proposed event involves multiple campus venues, has potential risk factors, or presents other concerns for campus.
    2. The Special Events Advisory Committee shall have as a chairperson the Associate Registrar for Facility Management and Scheduling. It shall have representatives appointed from the following areas: Campus Recreation; Technology Services; Division of Public Safety; Facilities and Services; Foellinger Auditorium; Illini Union and the Illini Union Office of Registered Organizations; Illinois Student Government; Office of the Dean of Students; University Housing; and University Office of Risk Management. Additional members may be added by the chairperson as necessary.
    3. The committee shall meet at least once each two calendar weeks while the university is in session.
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