Article 2, Part 3 – Registered Organizations and Organization Fund

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§ 2-303 Requirements for Registration for Registered Organizations and Registered Student Organizations

  1. To register with the university, organizations must annually file for registration status with the Student Engagement Office. To qualify for registration, the organization must meet the following requirements:
    1. The name of the organization must not be preceded by "University of Illinois," "Illinois," or any abbreviation thereof. The title "at the University of Illinois Urbana-Champaign," "at Illinois," or any abbreviation thereof, may follow the organization’s particular name. Illini and Illinois may be used in the organization’s name. This includes both how the organization is registered and how the organization refers to itself, or in any other way that the organization presents itself.
    2. The organization must identify name(s) of the member(s) of the organization who shall be called “authorized agent(s).”
    3. The organization must provide contact address(es) and telephone number(s) for the organization’s authorized agent(s) for inquiries and correspondence concerning the organization.
    4. The organization must provide a statement executed by the authorized agent(s) for the organization that includes the following:
      1. that the authorized agent(s) are authorized to act on behalf of the organization in its relations with the university.
      2. the names, contact information and University Identification Numbers (UIN) of the officers of the organization, and a designation of which officers perform the duties of president and treasurer.
      3. that Registered Organization membership is restricted to emeritus/a faculty, faculty, staff, and their spouses/partners. Only emeritus/a faculty and currently appointed faculty and staff may serve as officers and authorized agents. Such an organization is not eligible for funding allocations from the Student Organization Resource Fee (SORF) (§ 3-505(h)); or
      4. that Registered Student Organization membership is comprised with a majority of student members, and that student membership is restricted to currently enrolled students at the Urbana-Champaign campus and their spouses/partners. Currently appointed faculty/staff and their spouses/partners also may be members. Only currently enrolled students or currently appointed faculty/staff may serve as officers and authorized agents. Such organizations are eligible for funding allocations from the Student Organization Resource Fee (SORF) (§ 3-505(i)).
      5. that neither the organization nor its members shall discriminate on any basis prohibited by § 1-108(b).
      6. whether the organization is incorporated, and if so, in what jurisdiction.
      7. that the organization will make available, to any interested party who makes a request to the organization’s officers, if any, or authorized agent(s), its constitutions, bylaws, rules, and statements of purpose, and articles of incorporation, if such documents exist.
      8. that the organization agrees to abide by the regulations governing Registered Organizations and Registered Student Organization. (§§ 2-301 through 2-318 and §§ 2-501 through 2-512.)
      9. that the purpose of the organization does not violate any laws or university policies or regulations.
  2. Each Registered Organization and Registered Student Organization must re-register with the Student Engagement Office as part of the annual re-registration period that takes place April 1 – September 30. Filing for re-registration includes completing all requirements of registration by the established deadline.
  3. As provided in § 2-506, Registered Organizations and Registered Student Organizations must obtain "event approval" from the Student Engagement Office for all income-generating projects or events involving the use of university facilities, setting the time, place, and date thereof, and must follow the Ticket Policy published by the Illini Union Office of Registered Organizations in accordance with the policies and procedures of the Office of Business and Financial Services for events held in university facilities. University Housing reviews space requests for events held in university residence hall facilities pursuant to University Housing procedures.
  4. Registered Organizations and Registered Student Organizations are independent and autonomous from the university and are responsible for managing their own affairs. Registered Organizations and Registered Student Organizations are not affiliated with the university, nor are they units or agents of the university, and they shall not represent themselves as such. Events and activities conducted by Registered Organizations and Registered Student Organizations shall not be considered university-sponsored. Except as provided in § 2-303(a)(1), Registered Organizations and Registered Student Organizations shall not be permitted to use the name University of Illinois, any abbreviations thereof, or any symbol identified with the university or to conduct its affairs in such a manner as to imply that the organization is an official agency or part of the university. This includes uses in promotional materials, clothing and/or website/electronic media.
  5. Each Registered Organization and Registered Student Organization shall be required to include in its articles of incorporation/association, bylaws, or constitution and any contracts or agreements the organization enters with others, a provision clearly stating that the organization is not an official agency or a part of the university and that the university is not liable or otherwise responsible for any acts, omissions, or liabilities of the organization.
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