Article 2, Part 3 – Registered Organizations and Organization Fund
§ 2-310 Organization Custodial Fund – Scope
All funds received by a Registered Organization (RO) and Registered Student Organization (RSO) that are initially collected by the university, or received from, or directly or indirectly through, a university-related or RO/RSO , or generated in any way through the use of university facilities, are required to be deposited in the RO/RSO established Custodial Fund. Other funds, received by a RO or RSO and derived without the use of university facilities, including the collection of dues from the organization’s own members, may at the option of the RO or RSO be deposited in the Custodial Fund, but if so deposited will be subject to the same rules, regulations, and policies governing mandatory deposits.
The phrase “collected by the university” includes, unless otherwise specifically provided, here or elsewhere, student fees or other fees, and similar items the university assists in imposing or collecting for ultimate receipt by a Registered Organization or Registered Student Organization. The phrase “received from, or directly or indirectly through, a university-related Registered Organization and/or Registered Student Organization” includes funds transferred from one university-related or Registered Organization or Registered Student Organization to another. The phrase “generated in any way through the use of university facilities” excludes the collection of dues from the Registered Organization or Registered Student Organizations’ own members and includes, but is not limited to, funds from (1) admission charges, ticket sales, registration fees, or any other money collected in connection with talks, lectures, entertainment, cultural, or other events on the campus, (2) receipts from the rental or sale of services or products on the campus, and (3) voluntary contributions or the proceeds of solicitations made on campus.
Services of the Custodial Fund may be offered to university-related organizations with the approval of the director of Student Engagement. Other organizations may be offered the services of the Custodial Fund with the approval of the Chancellor. All references in § 2-310 of this rule applying to registered organizations apply to all other organizations participating in the Organization Fund.
The Department of Student Engagement shall have primary responsibility for proper disbursement of all funds from the custodial fund, subject to review by the University Accounting and Financial Reporting (UAFR). Individuals handling funds on behalf of an organization project utilizing university facilities shall be held personally accountable for such funds.